WPS Screenshot on Windows: Introduction

WPS Screenshot is a built-in screen capture tool for chat workflows on Windows; it includes 4 core tasks, with 4 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	4	Matches the number of rows in the How-to Index
Available without membership	4	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

WPS Screenshot is a built-in screen capture feature in WPS Office for Windows chat collaboration. It helps you capture a selected area of the screen, add annotations, and place the result directly into the chat input box.

Its main capabilities include:

Open Screenshot from the toolbar: start screen capture directly from the message editor.
Hide the current window before capture: temporarily hide the WPS window so you can capture covered content.
Start capture with a shortcut: press Ctrl + Shift + A to enter screenshot mode.
Annotate and edit the capture: use rectangle, ellipse, line, arrow, brush, text, mosaic, save, extract text, undo, exit, and confirm tools.

This feature is useful for team communication, issue reporting, visual explanations, and record keeping.

System Requirements

Item	Requirement
Operating system	Windows desktop environment
App version	The latest version of WPS Office is recommended
Network	Local capture and annotation do not require a constant connection; sending the screenshot in chat requires network access
Other	You need access to the WPS chat interface, keyboard shortcuts, and normal screen display permissions

Download & Installation

Item	Details
Official download	WPS Office Free Download
Post-install check	Open WPS Office, enter the chat interface, and confirm that the ✂️ screenshot entry appears in the message editor toolbar

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Provides a screenshot entry inside the chat interface, with area capture, hide-current-window capture, shortcut launch, annotation, save, and text extraction before sending.	Snipping Tool supports rectangular, window, full-screen, and freeform capture, plus annotation, crop, text extraction, save, and share.	The official help page mainly explains system-level screenshot capture and file saving, with no built-in office chat workflow shown.	Notion can save web pages with Web Clipper and share photos or local images into a workspace, but it is oriented toward content collection rather than native desktop screenshot capture.	Adobe Express Photos supports screenshot capture, annotation, and image editing on Windows in one app.
WPS Advantages	Advantage: after capture, the image can go straight into the chat input box, which reduces switching between a capture tool and a conversation window. Distinct: it includes a hide-current-window option for capturing content blocked by the active window.	Compared with WPS: it works more like a standalone screenshot app, so users usually continue processing in the tool before sharing.	Compared with WPS: it focuses on basic screenshot saving, and the official page does not show an integrated send-in-chat workflow.	Compared with WPS: it is better suited to saving pages and images into a workspace than sending native desktop screenshots in conversation.	Compared with WPS: it is well suited to screenshot editing and design follow-up, but the official page does not show the same chat-send integration.
Official Source	—	Use Snipping Tool to capture screenshots	Share images of your screen	Web Clipper	Adobe Express Photos

Overall Conclusion
WPS Screenshot is a practical choice for users who need to capture part of the screen, add quick context, and send it in chat right away. Microsoft and Adobe provide broader standalone capture or editing workflows, while Notion is closer to content collection and Google’s official page focuses on basic screenshot saving.

Use Cases

No.	Scenario	Suitable Users	Main Pain Point	How WPS Helps
1	Explain interface issues in chat	Team members, support staff, testers	Text alone is not clear enough	Capture the screen and mark key areas with arrows, text, or shapes before sending
2	Capture content blocked by the current window	Office users	The active window covers the target area	Use Hide Current Window Screenshot before selecting the area
3	Send quick visual feedback	Project members, collaborators	A visual update is needed in a short time	Press `Ctrl + Shift + A` to capture and send quickly
4	Extract text from an image	Office users, content organizers	Text inside a screenshot cannot be copied directly	Use Extract Text in the screenshot toolbar
5	Save annotated evidence images	Operations, support, training staff	A marked-up screenshot needs to be kept as a file	Save the annotated screenshot locally before archiving or forwarding

Membership & Benefits

Free vs WPS Premium

Capability	Free Users	WPS Premium
Basic screenshot tools	✅ Available	✅ Available
Send screenshots in chat	✅ Available	✅ Available
Advanced PDF, AI, and more office tools in WPS Office	Some features or usage levels are limited on the pricing page	More advanced tools and higher usage allowances are available
Cloud storage and multi-user sharing options	Basic allocation	Higher allocation or optional sharing plans

Source: WPS Office pricing page

Recommendations

Usage Scenario	Recommended Plan	Why
Daily screenshot capture, simple annotation, and chat sending	Free	The screenshot workflow described here is available for regular use and fits lightweight communication needs
Screenshot work plus broader advanced office, PDF, or AI tools	WPS Premium	Suitable for users who want more advanced capabilities in the same office environment

WPS membership center: Subscribe now