How to Use WPS Message Notifications on Windows

Use Message Notifications with 6 how-to topics, including 6 free topics and 0 membership-related topics; start from the How-to Index and follow the steps for each setting.

How-to Index

How-to Guide

1. Open the Message Notifications settings page

Entry path: WPS Teams main window → profile picture at the lower left → Settings → Message Notifications

1. Open the WPS Teams main window.
2. Click the profile picture area at the lower left.
3. Click Settings in the pop-up menu.
4. In the left-side settings list, select Message Notifications.
5. Review the sound, pop-up, and notification style options on the right side.

Success Criteria

• Interface result: The full Message Notifications settings area is displayed on the right.
• What you can do next: You can continue adjusting sounds, pop-ups, and meeting-related notification options.

Tips While Using

• Common mistake: If you only open the profile menu, you still need to click Settings to enter the settings page.

2. Set message sounds

Entry path: Settings → Message Notifications

1. Open the Message Notifications settings page.
2. Find the New message sound setting.
3. Turn the option on or off to control whether new messages play a sound.
4. Find the Call and meeting invitation sound setting.
5. Turn the option on or off to control whether calls or meeting invitations play a sound.

Success Criteria

• Interface result: The related switches or checkboxes show the updated state.
• What you can do next: New messages or invitations follow the current sound settings.

Tips While Using

• Common mistake: Turning off the in-app sound setting does not change your Windows system volume setting.

3. Set message pop-up notifications

Entry path: Settings → Message Notifications → Message pop-up notifications

1. Open the Message Notifications settings page.
2. Find the Message pop-up notifications checkbox or switch.
3. Turn it on to show a desktop notification pop-up when a new message arrives.
4. Turn it off to stop desktop pop-up notifications for new messages.

Success Criteria

• Interface result: The message pop-up notification setting shows the updated state.
• What you can do next: Future new messages follow the current desktop pop-up behavior.

Tips While Using

• Environment note: If Windows notifications are disabled for the app, desktop pop-ups may not appear normally.

4. Set the notification pop-up style

Entry path: Settings → Message Notifications → Notification pop-up style

1. Open the Message Notifications settings page.
2. Review the preview area for the Notification pop-up style setting.
3. Select Show message details to display the sender and message content in the pop-up.
4. Select Hide message details to show only a general message reminder in the pop-up.

Success Criteria

• Interface result: The selected style option is active.
• What you can do next: New notifications appear in the selected style.

Tips While Using

• Common mistake: Hiding message details only changes the pop-up display and does not change the full message content in the chat panel.

5. Set the in-app notification open behavior

Entry path: Settings → Message Notifications → In-app notification open behavior

1. Open the Message Notifications settings page.
2. Find the In-app notification open behavior area.
3. Select Chat panel to open the message in the chat panel after clicking a notification.
4. Select Main app window to switch to the WPS Teams main window after clicking a notification.

Success Criteria

• Interface result: The selected open behavior is applied.
• What you can do next: Future notification clicks open messages in the selected way.

Tips While Using

• Common mistake: If the current window is not active, the final jump behavior may also depend on Windows notification handling.

6. Set notification behavior during calls and meetings

Entry path: Settings → Message Notifications → Turn off message pop-up notifications during calls and meetings

1. Open the Message Notifications settings page.
2. Find the Turn off message pop-up notifications during calls and meetings checkbox.
3. Select it to stop showing message pop-up notifications during calls and meetings.
4. Clear it to continue receiving message pop-up notifications during calls and meetings.
5. In screen sharing or casting scenarios, notification display follows the current product behavior.

Success Criteria

• Interface result: The checkbox state is updated.
• What you can do next: After you enter a call or meeting, message pop-up behavior follows the current setting.

Tips While Using

• Common mistake: This setting affects message pop-up notifications, but messages still arrive in the chat list.