WPS Group Avatar on Windows: Introduction

WPS Group Avatar is a group profile image customization feature for collaboration chats on Windows; it includes 3 core tasks, with 3 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	3	Matches the number of rows in the How-to Index
Available without membership	3	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

Group Avatar in WPS Office on Windows helps users customize a group profile image in collaboration chats and makes group conversations easier to recognize in the chat list and at the top of the conversation window.

Its main capabilities include:

Open the group avatar settings page from a group chat window.
Update the group avatar by uploading a local JPG, JPEG, or PNG image and adjusting the crop area.
Create a text-based group avatar with up to 6 characters, a selected color, and a selected style.

This feature is useful for project groups, department groups, event groups, and other chat scenarios where quick visual recognition matters. After the change is saved, the custom group avatar replaces the default combined member avatar.

System Requirements

Item	Requirement
Operating system	A Windows PC that can run WPS Office normally
App version	It is recommended to use the latest version of WPS Office
Network	A network connection is recommended when opening collaboration chats and syncing avatar updates
Other	Sign in with an account that can access the target group chat and has permission to change the group avatar

Download & Installation

Item	Details
Official download	WPS Office Free Download
Check after installation	Launch WPS Office, open a collaboration chat window, and confirm that the chat settings panel can be opened from the upper-right corner

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Supports opening the group avatar page in collaboration chats on Windows and changing the avatar through local upload or text editing. Text editing supports up to 6 characters and lets users choose a color and either a filled or outlined style.	Teams supports changing a group chat image on desktop or web. Users can upload an image or choose an illustration or emoji.	Public Google Chat documentation focuses on updating space attributes, but it does not provide a stable end-user desktop help flow for changing a group chat avatar.	Notion lets users change a workspace icon in workspace settings with either an emoji or an uploaded image.	Adobe Express supports team branding with shared brand assets and brand kits, but it is not a direct group chat avatar feature.
WPS Advantages	Advantage: one entry point supports both local image upload and text-based avatar creation. Distinct: text avatars can be configured with characters, color, and style for faster group recognition.	Compared with WPS: supports uploaded images and preset illustrations or emoji, but the public help page does not show a text-input avatar generator with style options.	Compared with WPS: official public information is more oriented to space management and developer workflows than a direct end-user group avatar workflow.	Compared with WPS: better aligned with workspace-level identity settings rather than instant group chat avatar changes.	Compared with WPS: focused more on brand collaboration and shared assets than on a like-for-like group chat avatar workflow.
Official Source	—	Personalize group chat image in Teams	Update a space in Google Chat	Workspace settings in Notion	Adobe Express for teams

Overall Conclusion
WPS Group Avatar is more directly aligned with day-to-day collaboration chat use because it combines local image upload and text-based avatar creation in one workflow. For users who need to distinguish project or department chats quickly, this setup is practical and easy to apply.

Use Cases

No.	Scenario	Suitable For	Main Pain Point	How It Helps
1	Distinguishing project groups	Project members	Similar group names make chats hard to identify quickly	Assign different avatar text or images to each project group
2	Department identity	Admin, operations, and sales teams	Default combined avatars are less recognizable	Use department abbreviations and colors for a consistent visual identity
3	Temporary event groups	Event organizers	Many temporary groups reduce search efficiency	Upload event-related visuals or use an event abbreviation as the avatar
4	Client communication groups	Support and sales teams	Client groups and internal groups are mixed together	Use client initials or brand-related visuals to separate chats
5	Unified group standards	Group owners and admins	Group avatars look inconsistent across teams	Use text editing to standardize colors and styles

Membership & Benefits

Free vs WPS Premium

Capability	Free Users	WPS Premium
Writer, Spreadsheet, and Presentation basics	✅	✅
Collaboration group avatar changes	✅	✅
Basic PDF features and PDF reading	✅	✅
More advanced PDF, AI, and extended tools	Partially limited	✅ Broader access
Cloud storage	1 GB	20 GB or more depending on plan

Source: WPS Office pricing page

Recommendations

Usage Scenario	Recommended Plan	Why
Daily chat collaboration and basic group management	Free	Group avatar changes themselves are not membership-restricted and fit most everyday needs
Additional PDF, AI, and cloud storage needs	WPS Premium	Better suited for users who also need broader document, storage, and advanced office capabilities

Subscribe on the WPS Office pricing page