How to Use WPS Group Announcement on macOS

Use Group Announcement with 6 how-to topics, including 6 free topics and 0 membership-related topics, and jump to each workflow from the index.

How-to Index

How-to Guide

1. Open the Group Announcement page

Entry: top-right ... in the group chat → Chat Settings → Group Announcement

1. Open the target group chat.
2. Click the ... button in the top-right corner to open Chat Settings.
3. Scroll in the settings panel to find Group Announcement.
4. Click Group Announcement to open the management page.

Success Criteria

• Interface result: the Group Announcement management page opens.
• Next action available: you can view either the empty state or the existing announcement list.

Tips While Using

• Common mistake: if you are not in the correct group chat details area, the entry may not appear in chat settings.
• Permissions: publishing is usually limited to the group owner or admins.

2. Start publishing from the empty state

Entry: empty Group Announcement page → Publish Announcement

1. Open the Group Announcement page.
2. When the page shows that no announcement is available, click the blue Publish Announcement button.
3. The Group Announcement Details editor opens.

Success Criteria

• Interface result: the announcement editor window appears.
• Next action available: you can enter a title and body content.

Tips While Using

• Common mistake: if announcements already exist, the entry changes to + Add Group Announcement.

3. Edit and publish a group announcement

Entry: Group Announcement editor window

1. Enter an announcement title in the title field.
2. Enter the body content in the rich-text editor.
3. Use the formatting toolbar as needed for paragraph styles, font size, bold, italic, underline, strikethrough, text color, highlight, superscript, subscript, code block, to-do list, numbered list, bulleted list, indentation, quote, search, or insert actions.
4. Set the bottom options as needed, including Show at the top of the chat and Send to group chat.
5. Click Publish in the lower-right corner.

Success Criteria

• Interface result: the announcement is published and appears in the announcement list.
• Next action available: you can review the result at the top of the chat or in the group message area.

Tips While Using

• Common mistake: if you do not check the bottom options before publishing, the announcement may not be pinned at the top or sent into the chat.
• Environment note: announcement sync and display usually depend on a working network connection.

4. Add another group announcement

Entry: announcement list page → + Add Group Announcement

1. On the page with existing announcements, click + Add Group Announcement.
2. Open the Group Announcement Details editor window.
3. Enter the title and body, then set display options as needed.
4. Click Publish to finish adding the new announcement.

Success Criteria

• Interface result: the new announcement appears in the list.
• Next action available: you can continue to view, edit, or manage it.

Tips While Using

• Common mistake: mixing up a new announcement with editing an existing one. Confirm the current target before publishing.

5. View published group announcements

Entry: Group Announcement management page or the top announcement bar in the group chat

1. Open the Group Announcement management page to review the list.
2. Check the announcement title, the in-chat display tag, the publisher name, and the publish time.
3. If an announcement bar appears at the top of the group chat, click it to open the content.

Success Criteria

• Interface result: you can see the key details of published announcements.
• Next action available: you can open details or continue with management actions.

Tips While Using

• Common mistake: checking only the chat stream and missing the historical announcement list.

6. Manage published group announcements

Entry: ... menu on the right side of an announcement

1. Find the target announcement in the list.
2. Click the ... button on the right side of that announcement.
3. Choose the action you need, such as Send to group chat, Stop showing at the top of the chat, Pin in list, Edit Announcement, or Delete Announcement.
4. Follow the on-screen prompt to complete the action.

Success Criteria

• Interface result: the selected management action takes effect, such as top display removal, list order change, or updated content.
• Next action available: you can continue managing other announcements.

Tips While Using

• Common mistake: deleting an announcement before confirming the content. After deletion, group members will no longer see it.
• Permissions: management actions usually require owner or admin permissions.