How to Use WPS Document Access on Windows

Use Document Access with 6 how-to topics, including opening the document home page, viewing recent documents, and viewing starred documents; choose a topic from the index and follow the steps.

How-to Index

How-to Guide

1. Open the document home page

Entry path: Left navigation pane → Document icon

1. Open WPS collaboration on Windows.
2. Find the Document icon in the left navigation pane.
3. Click the icon to enter the cloud document interface.
4. Confirm that the current organization name appears at the top, with navigation on the left and document content on the right.

Success Criteria

• Interface result: You can see the main document page and the category navigation on the left.
• What you can do next: You can continue to switch to Recent, Starred, Shared, Team Documents, and other sections.

Tips While Using

• Common mistake: If you are not signed in with the correct organization account, you may not see the full document workspace.
• Environment note: Online document areas require a network connection.

2. View recent documents

Entry path: Document home page → Recent

1. Open the document home page.
2. Select Recent in the left navigation.
3. Review the list of documents you accessed recently.
4. Click the target document to open it.

Success Criteria

• Interface result: The right pane shows a list of recently accessed documents.
• What you can do next: You can open the file and continue viewing or editing it.

Tips While Using

• Common mistake: If you have not accessed documents recently, the list may be empty.

3. View starred documents

Entry path: Document home page → Starred

1. Open the document home page.
2. Select Starred in the left navigation.
3. Review the list of documents you marked as important.
4. Click the target document to open it.

Success Criteria

• Interface result: The right pane shows your starred documents.
• What you can do next: You can continue to view, edit, or share those files.

Tips While Using

• Common mistake: If no files were starred earlier, nothing will appear in this section.

4. View shared documents

Entry path: Document home page → Shared

1. Open the document home page.
2. Select Shared in the left navigation.
3. Review the shared documents related to your account.
4. Check file details such as location, creator, and update time, then open the document.

Success Criteria

• Interface result: The right pane shows the shared document list and related details.
• What you can do next: You can open the shared document and continue collaborating.

Tips While Using

• Common mistake: A shared file may not open if you do not have permission.
• Environment note: Sign in with an organization account that has access to the shared content.

5. Browse cloud documents and team documents

Entry path: Document home page → Cloud Documents / Team Documents

1. Open the document home page.
2. Select Cloud Documents or Team Documents in the left navigation.
3. Browse folders and files by personal space or team space.
4. Click the target document to open it for viewing or editing.

Success Criteria

• Interface result: The right pane shows files in the selected space.
• What you can do next: You can continue opening, organizing, or collaborating on documents.

Tips While Using

• Common mistake: Entering the wrong space can make the target file hard to find.
• Environment note: Visibility of team documents depends on organization permissions.

6. Open the knowledge base

Entry path: Document home page → Knowledge Base

1. Open the document home page.
2. Select Knowledge Base in the left navigation.
3. Browse accumulated team materials.
4. Open the document or directory you want to review.

Success Criteria

• Interface result: The right pane shows knowledge base content or its directory structure.
• What you can do next: You can continue reading materials and open related documents.

Tips While Using

• Common mistake: If the current organization has limited knowledge content, this section may show fewer items.