WPS Default Workbench on macOS: Introduction

WPS Default Workbench is an admin-facing workspace display configuration feature for enterprise collaboration; it includes 5 core tasks, with 5 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	5	Matches the number of rows in the How-to Index
Available without membership	5	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

Default Workbench lets administrators configure what appears in the WPS collaboration workspace. It supports default workbench setup, banner content, web workbench links, recommended apps, and app grouping so teams can organize a more suitable enterprise entry page.

Core tasks include:

Open the Default Workbench settings page and manage workspace display items in one place.
Set a banner image and jump link for notices, campaigns, or brand content.
Add a web workbench link to display a specified webpage inside the workspace.
Set recommended apps so frequently used apps appear more prominently.
Set app groups so apps are displayed in a clearer structure.

This feature is useful for enterprise portal setup, internal notice display, external system entry points, and app navigation organization.

System Requirements

Item	Requirement
Operating system	A macOS device that can access WPS collaboration pages normally
App version	It is recommended to use the latest WPS Office version and a browser environment that can access the admin console
Network	A stable internet connection is needed to open the enterprise admin console and save settings
Other	Enterprise admin permissions are required, usually for a super admin or a member with the required role

Download & Installation

Before using Default Workbench, install WPS Office and make sure the enterprise admin console is accessible.

Item	Details
Official download	WPS Office Free Download
Check after installation	Open WPS or the enterprise admin console and confirm that the Workbench Settings page is available

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Supports centralized admin setup for default workspace content, including banners, web workbench links, recommended apps, and app groups for enterprise entry management.	Microsoft 365 lets admins add custom tiles to the app launcher for SharePoint sites, external sites, legacy apps, and other resources.	Google Workspace lets users open apps from the app launcher, and official updates note that users can customize the launcher order for the apps they use most.	Notion lets users show, move, or hide sections in Home and the sidebar to organize workspace entry points.	Adobe Acrobat provides Home, tools, and document views, and supports toolbar customization for document workspaces.
WPS Advantages	Distinct: WPS combines banner display, embedded web entry points, recommended apps, and grouped app navigation in one admin-managed default workbench.	Compared with WPS: focuses on app launcher tiles and quick links rather than a multi-module default workbench layout.	Compared with WPS: focuses on user-level app access and launcher arrangement rather than an admin-managed enterprise workbench with multiple display modules.	Compared with WPS: works well for personal or team navigation customization, but not as a centralized enterprise admin workbench configuration page.	Compared with WPS: focuses on document workspace access and toolbar layout rather than enterprise collaboration workbench display management.
Official Source	—	Add custom tiles to the app launcher	Changing the default order of apps in the Google app launcher	Navigate with the sidebar	Workspace basics

Overall Conclusion
Default Workbench is better suited to organizations that want administrators to define a shared enterprise entry experience. When the priority is combining announcement display, web entry points, and app navigation in one managed workspace, WPS offers a more centralized setup path, while the alternatives focus more on launcher links, personal navigation, or document workspaces.

Use Cases

No.	Scenario	Suitable for	Main issue	How it helps
1	Unified enterprise homepage	Enterprise admins	Members see inconsistent entry content	Use Default Workbench to standardize workspace modules
2	Notices and campaign display	Admin or operations staff	Important messages lack a fixed display area	Use banners with images and jump links
3	External system entry	IT admins	Members switch between multiple external systems	Use the web workbench to add a webpage entry
4	Quick access to common apps	Team leads	Frequently used apps are scattered	Use recommended apps to highlight common tools
5	App category management	Enterprise admins	Too many apps reduce findability	Use app groups to organize the display structure

Membership & Benefits

Free vs WPS Premium

Capability	Free users	WPS Premium
Default Workbench setup	Available based on enterprise permissions	Available based on enterprise permissions
Banner, web workbench, recommended app, and app group setup	Available based on enterprise permissions	Available based on enterprise permissions
Advanced PDF editing and additional advanced tools	Depends on the specific feature	Usually includes more advanced capabilities
Cloud storage and some value-added services	Basic quota	Higher quota or more value-added capabilities

Source: WPS Office pricing page

Recommendations

Scenario	Recommended plan	Why
You only need to configure the enterprise default workbench	Free access or existing enterprise permissions	The feature information shows no membership restriction for this setup flow
You also need more PDF tools, advanced features, or extra services	WPS Premium	Suitable for users or teams with broader advanced office needs

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