WPS Data Management on Windows FAQ

Q: Why does the Data Management page show "No data, please configure filter conditions first"?

Open the Data Management tab. Use the Template Name filter at the top to search for or select an approval template. After a template is selected, review the list again to see the related approval records.

Q: How long are export records kept?

Open the Export Records tab. Review the retention notice at the top of the page. Export records are kept for the most recent 180 days, so it is a good idea to download and back them up in time.

When using Data Management, users commonly ask about 3 areas: empty data lists, export record retention, and whether records can be edited; this section includes 3 FAQs and a 4-term glossary.

FAQ

Why does the Data Management page show "No data, please configure filter conditions first"?

Open the Data Management tab.
Use the Template Name filter at the top to search for or select an approval template.
After a template is selected, review the list again to see the related approval records.

How long are export records kept?

Open the Export Records tab.
Review the retention notice at the top of the page.
Export records are kept for the most recent 180 days, so it is a good idea to download and back them up in time.

Can I edit approval data directly in Data Management?

Data Management is mainly used to review and export approval data.
If you need to change approval status or content, return to the original approval workflow and make the change there.
Then go back to Data Management and review the updated result.

Glossary

Term	Definition
Light Approval	A WPS business module used to launch, process, and manage approval workflows.
Data Management	The area in the Light Approval admin console for centralized viewing and export of approval records.
Export Records	The task list that stores export history, status, time, and downloadable results.
Template Name Filter	A filter used to narrow the data range by selecting an approval template.