WPS Message List Group Management on Windows: Introduction

WPS Message List Group Management on Windows helps you control which message list tabs are shown and in what order; it includes 4 core tasks, with 4 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	4	Matches the number of rows in the How-to Index
Available without membership	4	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

Message List Group Management is a message organization feature in WPS for Windows that helps you adjust how category tabs appear at the top of the message list. You can open the group management panel, hide tabs you do not need for now, restore hidden tabs, and drag tabs into a different order.

Core tasks include:

Open group management from the category tab bar at the top of the message list.
Hide visible groups to simplify the tab bar.
Restore hidden groups when you need them again.
Reorder groups and save the new layout for immediate use.

This feature is useful when you want a cleaner message entry area, faster access to frequently used groups, and a tab order that matches your work habits. The default All group stays visible and cannot be hidden, removed, or moved.

System Requirements

Item	Requirement
Operating system	A Windows desktop environment
App version	It is recommended to use the latest version of WPS Office
Network	A network connection is recommended when opening collaboration messages and syncing group settings
Other	Access to the message list and the category tab bar is required

Download & Installation

Item	Details
Official download	WPS Office Free Download
Check after installation	Open WPS, go to the message list, and confirm that the category tab bar and the More entry are visible

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Lets you manage message list category tabs in one place, including hiding groups, restoring groups, dragging tabs into a new order, and saving changes with Confirm.	Outlook lets users create and apply categories to messages and add categories to Favorites; its workflow is more focused on message labeling and favorites management.	Gmail lets users show preset inbox categories and organize mail with labels; inbox categories are preset and cannot be custom-created.	Notion Mail supports organizing inbox content with views, groups, filters, and labels, including grouping by Label, Priority, and Unread.	Acrobat mainly provides comment-list filtering and review management rather than direct message-list group tab management.
WPS Advantages	Advantage: WPS combines visible groups, hidden groups, and drag-to-reorder controls in one management dialog for faster tab-bar cleanup.	Compared with WPS: Outlook focuses more on categories and Favorites than on a dedicated message tab-bar group manager.	Compared with WPS: Gmail can show or hide preset categories, but it does not support custom inbox categories.	Compared with WPS: Notion offers flexible views and grouping, but its official help notes that synced Gmail labels cannot currently be hidden in Notion Mail.	Compared with WPS: Acrobat is centered on PDF review comments and does not provide a direct equivalent for message tab-bar group management.
Official Source	—	Use categories in Outlook	Organize your emails into categories	Views, groups, filters & properties	View comments

Overall Conclusion

If you want to directly manage the category tabs at the top of a message list, WPS provides a more focused path for hiding, restoring, and reordering tabs. Other products offer categories, labels, views, or filters, but their workflows are not the same as a dedicated message tab-bar management feature.

Use Cases

No.	Scenario	Suitable For	Main Need	How WPS Helps
1	Simplify the top tab bar	Users with many collaboration messages	Too many tabs make common entries harder to find	Hide groups you do not need and keep only the tabs you use often
2	Reorder tabs for daily work	Members who process messages frequently	Common groups are not in a convenient position	Drag groups into a more practical order and save the layout
3	Bring back hidden groups	Users who switch between message views	A hidden group is needed again later	Restore the group from the hidden section
4	Keep access to all conversations	All collaboration users	Concern about losing access after hiding a group	Use the fixed All group to view every conversation
5	Personalize message views	Team members and individual users	Different users care about different message types	Each user can manage group visibility based on personal habits

Membership & Benefits

Free vs WPS Premium

Capability	Free	WPS Premium
Message list group management	✅ Available	✅ Available
Basic PDF features	✅ Available	✅ Available
Cloud storage	1 GB	20 GB or more depending on plan
More advanced templates and additional advanced tools	Partially limited	More benefits available

Source: WPS Office pricing page

Recommendations

Usage Scenario	Recommended Plan	Why
You mainly need message list group management and everyday office tasks	Free	This feature itself has no membership restriction
You also need more cloud storage, templates, or additional advanced office tools	WPS Premium	Suitable if you want broader premium benefits in the same account

WPS membership page: Subscribe now