WPS Global Search on Windows: Introduction

WPS Global Search is a unified search entry for WPS collaboration on Windows; it includes 3 core tasks, with 3 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	3	Matches the number of rows in the How-to Index
Available without membership	3	Matches the number of Free rows in the index
Membership-related items	0	All listed tasks are currently available directly
Version limits	No specific limit stated	No version threshold is described for this feature

About This Feature

Overview

Global Search lets you search users, groups, messages, documents, and chat history from one place in WPS collaboration on Windows. After you open the search page, the default tab is Comprehensive, and search results are grouped by content type after you enter keywords.

Core capabilities include:

Open one search page from the top global search bar.
Search organization content by keyword across users, groups, messages, documents, and chat history.
Narrow results further with grouped results and filters on the search page.

System Requirements

Item	Requirement
Operating system	A Windows device that can run WPS Office normally
App version	It is recommended to use the latest version of WPS Office for a stable collaboration and search experience
Network	An active internet connection is needed when searching collaboration content in your organization
Other	It is recommended to sign in with a WPS account that can access your organization content

Download & Installation

Before using Global Search, install WPS Office on your Windows device and sign in with an account that can access collaboration content.

Item	Details
Official download	WPS Office Free Download
Check after installation	Launch WPS Office and confirm that the search bar or related search entry is visible at the top of the window

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Searches users, groups, messages, documents, and chat history in one WPS collaboration search page, with grouped results by type.	Microsoft 365 apps provide a search box at the top to find text, commands, help, people, and related files.	Google Cloud Search supports everyday-language search across Workspace content and coworker information, with result cards.	Notion workspace search finds page content and supports filters, sorting, database search, and in-page search.	Adobe Acrobat focuses on PDF search, including text search in one or multiple PDFs, with bookmark and comment options.
WPS Advantages	Advantage: One search page covers people, groups, messages, documents, and chat history together for organization-wide lookup in the same workspace.	Compared with WPS: more focused on search inside Microsoft 365 apps for files, commands, and help.	Compared with WPS: depends on Cloud Search service and organization setup, with a stronger focus on Workspace ecosystem content.	Compared with WPS: mainly centered on workspace pages and databases rather than group and message search.	Compared with WPS: mainly centered on PDF text search rather than unified collaboration search for people and conversations.
Official Source	—	Microsoft 365 app search	Google Cloud Search	Notion workspace search	Adobe Acrobat PDF search

Overall Conclusion
WPS Global Search is well suited to teams that need one place to find people, conversations, and documents inside the same collaboration environment. If your main need is app-level Office search, Workspace-wide search, page search, or PDF text search, the other products provide search experiences with different priorities.

Use Cases

No.	Scenario	Suitable for	Main pain point	How it helps
1	Find collaboration contacts	Team members	It is hard to remember where a coworker or group is located	Enter keywords in Global Search to find users or groups
2	Review message history	Project members	Large chat history is difficult to check manually	Search by keyword and review message or chat history results
3	Locate shared documents	Document collaborators	Files are spread across multiple collaboration contexts	Use one search entry to find matching documents directly
4	Narrow a large result set	Frequent users	Too many results reduce search efficiency	Use grouped results and filters on the search page
5	Start from one search entry	New users	Different content types are hard to locate separately	Open the same search page from the top global search bar

Membership & Benefits

Free vs WPS Premium

Global Search is not marked as a membership-only feature and can be used directly. If you also need more advanced tools, you can choose a WPS plan based on your broader usage needs.

Capability	Free users	WPS Premium
Global Search entry	✅ Available	✅ Available
Search users, groups, messages, documents, and chat history in the organization	✅ Available	✅ Available
Cloud storage	1 GB	20 GB
Advanced PDF and AI-related tools	Some capabilities are limited	More capabilities are available, depending on the plan page

Source: WPS Office pricing page

Recommendations

Usage scenario	Recommended plan	Why
Daily collaboration search	Free	Global Search itself is available directly for finding contacts, messages, and documents
Need more cloud storage or advanced tools at the same time	WPS Premium	Suitable if you need more cloud storage or additional PDF and AI tools beyond search

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