WPS Edit Template on Windows: Introduction

WPS Edit Template is the approval template editing and management feature in Light Approval on Windows; it includes 7 core tasks, with 7 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	7	Matches the number of rows in the How-to Index
Available without membership	7	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

Edit Template helps you create, configure, and manage approval templates in Light Approval on Windows. It is suitable for building internal approval processes such as leave requests, reimbursements, purchasing, and seal or contract requests.

Core capabilities include:

Open the Light Approval admin console and review template, data, and permission modules in one place.
Create a new approval template and complete Basic Settings, Form Settings, Process Settings, and More Settings before publishing.
Configure the template name, icon, group, visibility scope, and administrators.
Add form controls by dragging or clicking, then adjust control properties and order.
Set approvers, CC recipients, approval rules, and fallback handling when no approver is available.
Configure advanced options such as signatures, withdrawal, print templates, and access permissions.
Manage existing templates with edit, disable, transfer, copy, delete, and search actions.

This feature works well for teams that need a standardized approval entry, reusable form structures, and consistent process rules.

System Requirements

Item	Requirement
Operating system	A Windows device that can run WPS Office normally
App version	The latest version of WPS Office is recommended
Network	A stable network is recommended when opening Light Approval, publishing templates, or syncing template data
Other	Sign in with a WPS account that can access your organization workspace and has the required permissions

Source: System Requirements for WPS Office

Download & Installation

Item	Details
Official download	WPS Office Free Download
Check after installation	Launch WPS Office, open Workspace, and confirm that the Light Approval entry is available

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	In the Light Approval admin console, you can create an approval template, complete Basic Settings, Form Settings, Process Settings, and More Settings, then publish and manage the template.	Microsoft Teams Approvals lets admins create templates for approval requests with basic settings, form design, workflow settings, and scope options.	Google's official sample uses Google Forms to collect request data and Google Sheets to review submissions, mark approval status, and send notifications.	Notion supports approval-style workflows with database buttons that can update properties, add pages, and support sign-off steps for projects or documents.	Adobe Acrobat Sign supports custom sending workflows with predefined participants, routing, fields, and sending rules for document approval and signing flows.
WPS Advantages	Advantage: WPS combines form controls, approval nodes, print settings, and access settings in one template editing flow, which is practical for building internal approval templates directly.	Compared with WPS: Microsoft is more centered on approval request templates inside Teams and their scope management.	Compared with WPS: Google often relies on a combination of Forms, Sheets, and script-based samples to build the workflow.	Compared with WPS: Notion is better suited to lightweight database-driven collaboration workflows than a dedicated approval template admin console.	Compared with WPS: Adobe is more focused on document signing and sending workflows.
Official Source	—	Discover templates in Approvals	Collect and review timesheets from employees	Make work more efficient with database button properties	Overview and configuration for custom sending workflows

Overall Conclusion
WPS Edit Template is a practical fit for teams that want to build and maintain approval templates directly on Windows with a centralized setup flow. If your work is centered on Teams approvals, Google form automation, Notion database workflows, or Adobe document signing, those platforms may fit their own scenarios more closely.

Use Cases

No.	Scenario	Suitable for	Main pain point	How it helps
1	Building leave approval templates	HR and admin teams	Leave forms and approval chains are inconsistent	Use Basic Settings, Form Settings, and Process Settings to standardize the template
2	Standardizing reimbursement workflows	Finance teams and managers	Reimbursement forms are incomplete and approval rules vary	Add amount, attachment, and date controls, then configure multi-step approval
3	Routing purchase requests	Purchasing and business teams	Requests are scattered and approval nodes are complex	Configure approver types and approval rules for structured routing
4	Managing seal or contract requests	Legal and admin teams	Signatures, printing, and access control are needed	Use More Settings to configure signatures, print templates, and permissions
5	Reusing and handing over templates	Template administrators	Template maintenance is fragmented and handover takes time	Use copy, transfer, disable, and search actions to manage templates centrally

Membership & Benefits

Free vs WPS Premium

Capability	Free users	WPS Premium
Approval template editing	Available through the feature entry	Available together with other account-level premium benefits
Template downloads	Common template downloads have limits	More complete access to advanced templates and broader template benefits
Cloud storage	1 GB cloud storage	Higher cloud storage quota
Advanced template resources	Partially limited	More advanced template resources are available

Source: Why can't I download a WPS template?

Source: WPS Office pricing page

Recommendations

Usage scenario	Recommended plan	Why
You only need to configure and maintain a small number of internal approval templates	Free	It covers basic template editing and process configuration
You need more template resources, more cloud storage, or other advanced office features	WPS Premium	It is more suitable for frequent template use and broader office scenarios

WPS membership center: Subscribe now