How to Use WPS Chat File Upload Control on Windows

Use WPS Chat File Upload Control through 6 how-to topics in the enterprise admin console, and choose the matching topic from the index below.

How-to Index

How-to Guide

1. Open the chat file management page

Entry path: Enterprise Admin Console → WPS Collaboration → Chat File Management → File Control

1. Sign in to the enterprise admin console.
2. Click WPS Collaboration in the left navigation pane.
3. Click Chat File Management.
4. Click the File Control tab.

Success Criteria

• Interface result: The chat file management page opens and the File Control tab is visible.
• Next action available: You can continue to chat file upload control settings.

Tips While Using

• Permission requirement: An enterprise administrator account is required.
• Environment note: Make sure the network connection is stable.

2. Open chat file upload control settings

Entry path: Chat File Management → File Control → Chat File Upload Control → Settings

1. Open the Chat File Management page.
2. Click the File Control tab.
3. In the Chat File Upload Control area, click Settings.

Success Criteria

• Interface result: The upload control rule management page opens.
• Next action available: You can review existing rules or create a new one.

Tips While Using

• Common mistake: If you do not switch to the File Control tab first, the settings entry may not appear.

3. Review the existing rule list

Entry path: Chat File Upload Control page → Rule List

1. Open the upload control rule management page.
2. Check the number of created rules shown at the top of the page.
3. Review the rule name, conditions, control category, control behavior, status, and actions in the list.

Success Criteria

• Interface result: The existing rule list and status are visible.
• Next action available: You can edit a rule or enable or disable it.

Tips While Using

• Environment note: The maximum number of rules is 10.

4. Create a new upload control rule

Entry path: Upload Control Rule List → New Rule

1. On the rule list page, click New Rule.
2. Enter a rule name.
3. In the Conditions area, choose a condition type.
4. Select File Size or File Format as the condition.
5. Enter the specific condition value.
6. If you need more than one condition, click Add Condition.

Success Criteria

• Interface result: The rule editing page contains the rule name and condition details.
• Next action available: You can continue to set the control category, behavior, and hit message.

Tips While Using

• Common mistake: File format conditions should be entered with the required extension values.

5. Set the control category and upload behavior

Entry path: Rule Editing Page → Control Category → Control Behavior

1. In the Control Category area, select Allow or Block.
2. In the Control Behavior area, select Upload.
3. Check whether the current rule and conditions match your intended policy.

Success Criteria

• Interface result: The rule has a clear category and upload behavior.
• Next action available: You can continue to configure the hit message and save the rule.

Tips While Using

• Common mistake: Confirm that the combination of conditions and category matches your management goal before saving.

6. Set the hit message

Entry path: Rule Editing Page → Hit Message

1. In the Hit Message area, choose Default Message or Custom Message.
2. If you choose Custom Message, enter the message text in the input box.
3. Save the rule.
4. When a member uploads a file that matches the rule, the configured message is displayed.

Success Criteria

• Interface result: The rule includes hit message settings.
• Next action available: Members can see the message when the rule is triggered.

Tips While Using

• Common mistake: Keep custom messages short and clear so members can understand the restriction.