Initiate and Approve in WPS on Windows: Introduction

WPS Initiate and Approve is a lightweight approval workspace on Windows; it includes 5 core tasks, with 5 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	5	Matches the number of rows in the How-to Index
Available without membership	5	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

Initiate and Approve is a lightweight approval feature in the WPS Office workspace on Windows. It helps you submit approval requests, track request progress, process pending approvals, and review copied or completed records.

Core tasks include:

Start a request: choose an approval template, fill in the form, assign approvers, and add copied recipients before submission.
View My Requests: search submitted approvals by title, number, or body text, then review status and type.
Process Pending for Me: open items waiting for your review and complete the approval action in the details page.
View Copied to Me: filter copied records and focus on unread items when needed.
View Processed: search approvals you already handled for later review.

This feature fits everyday team requests, internal confirmations, collaborative routing, and approval record tracking.

System Requirements

Item	Requirement
Operating system	A Windows device in a currently supported system environment
App version	The latest version of WPS Office is recommended
Network	An internet connection is needed to open the workspace, load approval templates, and sync approval records
Other	Sign in with a WPS account that can access the workspace and the lightweight approval app

Source: System requirements for WPS Office

Download & Installation

Item	Details
Official download	WPS Office Free Download
Installation	Download the Windows installer and complete setup with the installation wizard
Post-install check	Open WPS Office, go to the Workspace in the left navigation pane, and confirm that the lightweight approval app is available

Source: WPS Office download center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Provides approval entry points in one workspace, including Start Request, My Requests, Pending for Me, Copied to Me, and Processed, for everyday approval routing.	Power Automate approvals can start approval requests, notify approvers, and support multiple approval types and flow configurations.	Google Drive approvals let users request approval on files, approve or reject them, review details, and lock files during review.	Notion can use database buttons such as Approve together with notifications or property updates to build lightweight workflows.	Adobe Acrobat Sign focuses on sending documents for signature, routing recipients, and tracking progress in signature-based workflows.
WPS Advantages	Advantage: WPS keeps request submission, pending review, copied records, and processed history in one workspace for direct day-to-day approval handling.	Compared with WPS: more focused on workflow automation and flow design, and often needs extra setup.	Compared with WPS: more focused on file approval and document locking than a unified approval workspace list.	Compared with WPS: often requires users to build their own database buttons and automations for approval-like workflows.	Compared with WPS: more focused on e-signature and agreement sending than general internal approval workspaces.
Official Source	—	Get started with approvals	Get approvals on files in Google Drive	Database buttons	Request signatures from others

Overall Conclusion
WPS Initiate and Approve is well suited to teams that want to submit requests, review pending items, and check approval records from one workspace. Microsoft is stronger in workflow automation, Google is centered on file approvals, and Notion and Adobe are closer to custom workflow building or signature routing.

Use Cases

No.	Scenario	Suitable Users	Main Pain Point	How WPS Helps
1	Daily administrative requests	Employees, administrative staff	Paper or verbal requests are hard to track	Submit a standardized approval form through Start Request
2	Approval progress tracking	Requesters	It is hard to know the latest status after submission	Check status and type in My Requests
3	Pending approval handling	Approvers	Pending items are scattered	Open and process requests in Pending for Me
4	Copied record review	Team members	Copied records can be missed	Filter unread items in Copied to Me
5	History review	Approvers, managers	Processed items are hard to retrieve later	Search historical records in Processed

Membership & Benefits

Free vs WPS Premium

Capability	Free Users	WPS Premium
Basic use of Initiate and Approve	Available	Available
Core office and PDF tools	Basic capabilities available	More advanced capabilities available
Cloud storage	1 GB	Higher-capacity plans available
Templates and advanced tools	Some limits apply	More advanced tools and benefits available

Source: WPS Office pricing page

Recommendations

Scenario	Recommended Plan	Why
You mainly need to start approvals and review records	Free	This feature itself has no membership restriction for routine approval work
You also need more advanced office, PDF, or cloud benefits	WPS Premium	Suitable for users who need more advanced tools, storage, and extended benefits

Membership page: Subscribe to WPS Premium