Initiate and Approve in WPS on macOS: Introduction

Initiate and Approve in WPS is a lightweight approval feature in WPS collaboration on macOS; it includes 5 core tasks, with 5 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	5	Matches the number of rows in the How-to Index
Available without membership	5	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

Initiate and Approve helps teams handle lightweight approval workflows in WPS on macOS. It supports starting approval requests, checking requests you submitted, processing items waiting for your review, viewing copied records, and reviewing processed history.

Core tasks include:

Start a request: choose an approval template, fill in the form, and submit it.
My Requests: search your own approval records by title, number, or body text, and review status and type.
Pending My Review: open waiting items and complete review actions from the details page.
Copied to Me: review copied records and filter unread items.
Processed: search completed records for follow-up and history review.

This feature fits internal team requests, daily administrative approvals, copied notifications, and approval history tracking.

System Requirements

Item	Requirement
Operating system	A Mac device that can run WPS Office for Mac
App version	The latest version of WPS Office for Mac is recommended
Network	A stable internet connection is recommended for submitting requests and viewing collaboration records
Other	Sign in with an available WPS account and make sure you have the required collaboration or approval permissions

Download & Installation

Before using Initiate and Approve, install WPS Office for Mac and sign in to your account.

Item	Details
Official download	WPS Office Free Download
Post-installation check	Open WPS Office, go to the Workspace area in the left navigation pane, and check whether the lightweight approval app entry is available

Source: WPS download center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Provides approval entry points inside the WPS workspace, including Start Request, My Requests, Pending My Review, Copied to Me, and Processed, for everyday lightweight approval handling.	Microsoft lets users create approval requests from the Approvals app in Teams and view sent requests in the app.	Google Drive lets users request approval for files, review approval details, approve or reject, and edit or cancel requests.	Notion supports workflow actions through database buttons, including an example button labeled Approve.	Adobe Acrobat Sign lets users send documents for signature, add recipients, and track progress through the sending flow.
WPS Advantages	Advantage: WPS keeps request initiation, pending review, copied records, and processed history in one workspace entry. Distinct: It is organized around lightweight team approval lists instead of file-only review or signature routing.	Compared with WPS: the approval flow is tied more closely to Teams Approvals or related workflow services.	Compared with WPS: the approval flow is centered on file approval in Drive, Docs, Sheets, and Slides.	Compared with WPS: users usually need to configure database buttons or automations before using the workflow.	Compared with WPS: the workflow is more focused on signature collection and agreement sending than on general lightweight approval list management.
Official Source	—	Create an approval from the approvals app	Get approvals on files in Google Drive	Database buttons	Request signatures from others

Overall Conclusion
WPS Initiate and Approve is well suited to teams that want to submit, review, and track lightweight approval items from one workspace. If your main need is file approval, configurable database automation, or e-signature routing, the other products are more specialized for those scenarios.

Use Cases

No.	Scenario	Suitable users	Main challenge	How this feature helps
1	Daily approval submission	Team members	Need to submit leave, reimbursement, or internal requests quickly	Use Start Request to choose a template and submit
2	Request progress tracking	Request initiators	Need to check the current status after submission	Use My Requests to review status and type
3	Pending review handling	Approvers	Need one place to process waiting items	Use Pending My Review to open and handle requests
4	Copied record review	Copied recipients	Need to identify unread copied items quickly	Use Copied to Me and filter unread records
5	History review	Approvers or initiators	Need to look back at completed items	Use Processed to search past approval records

Membership & Benefits

Free vs WPS Premium

Capability	Free users	WPS Premium
Basic lightweight approval initiation and record viewing	Available	Available
Advanced PDF editing and conversion tools	Limited	More advanced tools available
Cloud storage and sharing-related benefits	Basic quota	Higher quota or broader sharing benefits

Source: WPS Office pricing page

Recommendations

Usage scenario	Recommended plan	Why
You mainly need to submit approvals and review records	Free	The feature description shows no membership restriction for these approval tasks
You also need more PDF, cloud, or sharing benefits	WPS Premium	A better fit when you need broader office benefits beyond approval workflows

WPS membership center: Subscribe now