Add Whitelist or Blacklist for Read Messages in WPS on Windows: Introduction

WPS Mail on Windows lets you add a whitelist or blacklist while reading email; this guide covers 3 core tasks, with 3 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	3	Matches the number of rows in the How-to Index
Available without membership	3	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

Add Whitelist or Blacklist for Read Messages is a mail management feature in WPS Mail on Windows that controls how incoming messages from specific senders or domains are handled.

Core capabilities include:

Add the current sender to the blacklist directly from the message list to reduce repeated unwanted mail.
Manually add a blacklisted email address or domain in Mail Settings to filter future messages from that source.
Manually add a whitelisted email address or domain in Mail Settings so important messages are not treated as junk.

This feature is useful for everyday inbox cleanup, customer email protection, promotional email filtering, and ongoing mailbox rule maintenance. After a sender is added, messages from whitelisted senders are not treated as junk, while messages from blacklisted senders are automatically moved to the Junk folder. Both individual email addresses and domains are supported.

System Requirements

Item	Requirement
Operating system	A Windows device that can run WPS Office and the WPS Mail module
App version	It is recommended to use the latest available version of WPS Office
Network	An internet connection is needed to sync mailbox settings and message status
Other	Sign in to your mail account and make sure Mail Settings are available

Source: System Requirements for WPS Office

Download & Installation

Before using this feature, install WPS Office on your Windows device and sign in to an available mail account.

Item	Details
Official download	WPS Office Free Download
Check after installation	Open WPS, enter the mail module, then open any message or Mail Settings and confirm that whitelist and blacklist options are available

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Supports adding an email address or domain to a whitelist or blacklist while reading mail. You can add a sender to the blacklist from the message list, or manage whitelist and blacklist entries manually in Mail Settings.	Outlook supports blocked senders and blocked domains, and also supports Safe senders and domains. Support details vary by account type.	Gmail supports blocking a sender so future messages go to Spam. To keep valid mail out of Spam, Google documents adding the sender to contacts or creating a filter with “Never send it to Spam.”	Notion Mail syncs with Gmail in real time, but blocked senders are listed as a Gmail item that does not sync into Notion Mail. Notion also documents block and unblock sender actions through Mail connections for Custom Agents.	Adobe Acrobat Sign mainly documents email delivery troubleshooting and recommends adding adobesign@adobesign.com to a safe list or address book so notification emails can be received.
WPS Advantages	Advantage: WPS keeps whitelist and blacklist entry points in the same mailbox workflow. Distinct: it supports both quick blacklist actions from the message list and manual address or domain management in settings.	Compared with WPS: Outlook offers blocked and safe sender controls, but new Outlook notes limits for blocking senders on third-party accounts such as Gmail or Yahoo.	Compared with WPS: Gmail focuses more on a block-sender plus filter workflow, and allow-style handling is usually done through contacts or filters instead of a dedicated whitelist list.	Compared with WPS: Notion Mail has blocked-sender sync limits with Gmail, so native whitelist and blacklist management is less direct in the mailbox settings flow.	Compared with WPS: Adobe focuses on making Acrobat Sign notifications deliver correctly rather than providing full mailbox whitelist and blacklist management.
Official Source	—	Block or unblock senders in Outlook Add recipients to the Safe Senders List in Outlook	Block an email address in Gmail Fix issues with valid emails in Spam	Get started with Notion Mail Connect Mail to Custom Agents	Users do not receive notification emails

Overall Conclusion
WPS Mail on Windows keeps whitelist and blacklist management close to the reading workflow and mailbox settings, which is practical for users who need to reduce junk mail and protect important incoming messages. Compared with the alternatives above, WPS provides a more direct in-mailbox path instead of relying mainly on filters, contacts, or external sync behavior.

Use Cases

No.	Scenario	Suitable For	Pain Point	How WPS Helps
1	Stop repeated promotional mail	General office users	The same sender keeps sending low-value messages	Add the sender to the blacklist directly from the message list
2	Block a specific domain	Team mailbox maintainers	One domain keeps sending unwanted mail	Add the domain to the blacklist in Mail Settings
3	Protect important client mail	Sales, support, and project teams	Important messages may be treated as junk	Add the client address or domain to the whitelist
4	Maintain inbox rules in one place	Admin and operations roles	Multiple key contacts need long-term allow or block handling	Manage addresses and domains in the whitelist and blacklist lists
5	Reduce inbox noise	High-volume mail users	Too much unwanted mail affects processing efficiency	Use both whitelist and blacklist rules to adjust future message flow

Membership & Benefits

Free vs WPS Premium

Capability	Free	WPS Premium
Add a whitelist or blacklist entry	Available	Available
Basic mail management	Available	Available
Additional advanced office, PDF, and AI features	Available within the free scope shown on the pricing page	More advanced features and higher quotas may be included

Source: WPS Office pricing page

Recommendations

Scenario	Recommended Plan	Why
You only need to manage whitelist and blacklist rules in mail	Free	This feature itself has no membership restriction in the documented workflow
You also need more advanced office, PDF, or AI features	WPS Premium	A better fit if you want expanded capabilities beyond mail management

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