WPS Email Migration on Windows: Introduction

WPS Email Migration helps enterprise administrators move historical email data from an existing mail service to WPS Mail; this guide covers 4 core tasks, with 4 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	4	Matches the number of rows in the How-to Index
Available without membership	4	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

Email Migration is an admin feature in WPS Mail that helps move historical email data from an organization’s previous mail service to WPS Mail. Administrators can open the Email Migration page in the enterprise admin console, review existing migration records, and create a new migration task.

Core tasks include:

Open the Email Migration entry and create a new task.
Choose the migration domain and the target scope.
Configure the source mail provider and incoming server settings, then verify sign-in access.
Confirm the settings and start the migration task.

This feature is suitable for mailbox platform changes, centralized mailbox management, and historical email transfer. The migration process focuses on copying historical email data and does not remove data from the original mailbox.

System Requirements

Item	Requirement
Operating system	A Windows computer that can access the enterprise admin console
App environment	A current browser or desktop work environment that can open WPS enterprise management pages normally
Network	A stable internet connection for admin console access and source mail verification
Other	An enterprise admin account and the required source mail connection and sign-in details

Download & Installation

Before using Email Migration, install WPS Office on your Windows device and make sure you can access the WPS collaboration area in the enterprise admin console.

Item	Details
Official download	WPS Office Free Download
Check after installation	Sign in with an enterprise admin account and confirm that the path WPS Collaboration > Mail Management > Email Migration is available

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Admins can create an email migration task in the enterprise admin console, choose a migration domain and scope, configure source mail settings, and start the migration.	Exchange Admin Center supports migration batches for hosted Exchange, on-premises Exchange, and IMAP environments, including remote move, staged, cutover, and IMAP migration.	Google Workspace admins can migrate email with the data migration service, connect source accounts, map users, configure import settings, and monitor progress.	Notion Mail is a Gmail-connected email app for inbox management and views, not an enterprise mailbox migration workflow to a new mail platform.	Adobe’s official page here covers changing the primary email for an Adobe account, not enterprise mailbox migration.
WPS Advantages	Advantage: WPS keeps the workflow in one enterprise admin path, covering domain selection, scope selection, source mail setup, and task start in a continuous flow.	Compared with WPS: Microsoft provides multiple migration batch types and broader Exchange migration paths, with a stronger focus on Exchange batch administration.	Compared with WPS: Google provides admin-side import setup, user mapping, optional CSV upload, and import progress tracking for migration into Google Workspace.	Compared with WPS: Notion Mail does not provide a comparable enterprise mailbox migration flow.	Compared with WPS: Adobe does not provide a comparable mailbox migration product flow on the cited page.
Official Source	—	Exchange mailbox migration	Google Workspace email migration	Notion Mail getting started	Adobe account primary email change

Overall Conclusion
WPS Email Migration is a practical fit for teams that want to configure mailbox migration from a centralized enterprise admin console. If your organization is moving from another mail platform, it is also useful to review each vendor’s official migration path and admin model before rollout.

Use Cases

No.	Scenario	Suitable for	Main challenge	How WPS helps
1	Mail platform transition	Enterprise administrators	Historical email needs to be moved to WPS Mail	Create a migration task and start the transfer flow
2	Phased migration for existing accounts	Enterprise administrators	Different mailboxes need to be migrated in stages	Choose all existing mailboxes or part of the existing mailboxes as the scope
3	Including newly assigned mailboxes	Enterprise administrators	Future mailbox assignments also need migration coverage	Select the option for newly assigned mailboxes in the task scope
4	Connecting different source providers	Enterprise administrators	Source mail services use different connection details	Select the source provider and configure incoming server settings
5	Keeping communication active during migration	Admins and employees	Teams want to avoid disruption to new email traffic	Continue sending and receiving new email during migration

Membership & Benefits

Free vs WPS Premium

Capability	Free users	WPS Premium
Email Migration entry and basic workflow	Available	Available
Core WPS Office functions	Available	Available
Cloud storage and additional advanced tools	Basic entitlement	More extended benefits

Source: WPS Office pricing page

Recommendations

Scenario	Recommended plan	Why
Enterprise admins who only need the basic Email Migration workflow	Free	The current feature description does not show a membership requirement for the migration flow
Teams that also want more cloud storage or broader office benefits	WPS Premium	Suitable for organizations that want additional storage and broader office entitlements in one subscription

WPS membership center: Subscribe now