How to Use WPS Local Archive Folder on macOS

This section covers 3 how-to topics for WPS Local Archive Folder on macOS, including creating a local archive folder, setting automatic archive rules, and viewing archived mail.

How-to Index

How-to Guide

1. Set Up a Local Archive Folder

Entry: Mail Settings → Mail Tools → Local Archive Management

1. Open WPS Mail and click the settings button in the upper-right corner.
2. Open Mail Settings.
3. In the left navigation pane, select Mail Tools.
4. Open Local Archive Management.
5. In the local archive folder list, click Create Local Archive Folder.
6. Confirm the action and return to the WPS Mail home page.
7. After that, archived messages are stored in this local folder.
8. If you need to manage the folder later, right-click it and use options such as Delete.

Success Criteria

• Interface result: The local archive folder appears in the archive management list.
• Next action available: You can select this folder as the target location in archive rules.

Tips While Using

• Common mistake: If you do not open Mail Tools first, the Local Archive Management entry can be easy to miss.
• Environment note: Choose a location with enough available storage space for archived mail data.

2. Set Up Automatic Archive Rules

Entry: Mail Settings → Mail Tools → Local Archive Management → Settings

1. Open WPS Mail and go to Mail Settings.
2. In the left navigation pane, select Mail Tools and open Local Archive Management.
3. In the Automatic Archive Rules area, click Settings.
4. Select New Rule.
5. Enter the rule name.
6. Set the scope to define which messages should be archived locally.
7. Set the frequency to define how often the archive action runs.
8. Set the earlier than this time condition.
9. In Archive to local folder, choose the target folder.
10. If needed, select Run once immediately after adding.
11. Click Add to apply the automatic archive rule.

Success Criteria

• Interface result: The new rule appears in the automatic archive rule list.
• Next action available: Messages can be archived to the selected local folder based on the rule conditions.

Tips While Using

• Common mistake: If no target local folder is selected, the rule will not archive mail as expected.
• Environment note: For the first verification, keep the app running normally while the rule is being tested.

3. View Locally Archived Email

Entry: Mail List → Local Archive Folder

1. In the left mail list, find the Local Archive folder.
2. Click to expand the folder.
3. Review the archived messages in the list.
4. Double-click a message to open its full content and attachments.

Success Criteria

• Interface result: Archived messages are visible in the Local Archive folder.
• Next action available: You can continue opening messages and checking attachments.

Tips While Using

• Common mistake: Some users expect archived messages to remain in the original folder; check the Local Archive location directly.
• Environment note: If the local archive data has been moved or deleted, archived messages may not display normally.