WPS Local Archive Folder on macOS: Introduction

WPS Local Archive Folder on macOS lets you store email in a local folder for offline access, search, and backup; this guide covers 3 core tasks, with 3 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	3	Matches the number of rows in the How-to Index
Available without membership	3	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

Local Archive Folder is a mail archiving feature in WPS Mail for macOS. It saves email to a folder on your Mac so you can review archived messages offline, back them up later, and reduce server-side storage usage.

Core tasks include:

Set up a local archive folder: create and manage a local archive location.
Set up automatic archive rules: archive messages automatically by scope, frequency, and time condition.
View locally archived email: open the Local Archive folder in the left mail list to review messages and attachments.

This feature is useful for keeping older mail for the long term, organizing mailbox space on a regular basis, and checking archived messages when your network connection is limited.

System Requirements

Item	Requirement
Operating system	A Mac computer that can run WPS Mail normally
App version	The latest version of WPS Office / WPS Mail is recommended
Network	An internet connection is recommended for initial setup and rule changes; viewing archived mail can rely on local data
Other	Your device should have available local storage space and permission to access the target folder

Download & Installation

Item	Details
Official download	WPS Office Free Download
Post-install check	Open WPS Mail, go to Settings, and confirm that Mail Tools and Local Archive Management are available

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	You can create a local archive folder in Mail Settings, apply automatic archive rules, and review archived messages and attachments in the Local Archive folder.	Outlook for Mac provides On My Computer folders, where saved items stay on the computer and are not synchronized with a mail server.	Gmail supports offline mail in the browser, allowing users to read, search, and reply offline through Chrome-based local storage.	Notion Mail supports archiving, but archived email stays in All Mail rather than in a separate local archive folder.	Adobe Acrobat for Outlook provides a nearby workflow for converting or archiving email to PDF, focusing on PDF retention rather than a mailbox local archive folder.
WPS Advantages	Advantage: You can assign a dedicated local archive folder and combine it with automatic rules for ongoing mail management. Distinct: Archived mail stays visible in a dedicated sidebar location inside the mail client.	Compared with WPS: Microsoft focuses on app-level local folders, but the cited page does not describe the same dedicated local archive rule workflow.	Compared with WPS: Google focuses on browser offline caching instead of managing a separate local archive folder.	Compared with WPS: Notion supports the archive action, but archived messages remain in All Mail and do not use a separate local archive folder.	Compared with WPS: Adobe focuses on exporting email to PDF, and the cited workflow is described as Windows-only.
Official Source	—	About On My Computer folders in Outlook for Mac	Set up and use Gmail offline	Navigate your inbox	Convert email messages and attachments to PDF in Outlook

Overall Conclusion

If you want to manage a dedicated local archive location inside a mail client and pair it with automatic rules for long-term mailbox cleanup, WPS Local Archive Folder is a closer match for that workflow. The other products cited here mainly provide local folders, browser offline access, or PDF-based retention, which serve related but different use cases.

Use Cases

No.	Scenario	Suitable For	Main Pain Point	Solution
1	Keep historical email for the long term	Individual users and administrative staff	Older messages make the mailbox harder to organize	Create a local archive folder and store older mail there
2	Clean up the mailbox on a schedule	Users who receive frequent email	Repeating manual archive work takes time	Set automatic archive rules by frequency and time
3	Review archived content offline	Travelers or users with unstable internet access	Older mail is harder to access without a connection	Open archived messages in the Local Archive folder
4	Back up mail before moving to another device	Users replacing a computer	Old mail records need to be preserved	Archive mail locally first, then copy the archive data
5	Reduce server storage usage	Users with limited mailbox capacity	Server storage limits affect sending and receiving mail	Move older mail into local archive storage

Membership & Benefits

Free vs WPS Premium

Feature Area	Free	WPS Premium
Writer, Spreadsheet, and Presentation core components	Available	Available
Basic Local Archive Folder operations	Available	Available
Some advanced PDF and extended tools	Limited or feature-based access	Broader access across more tools
Cloud storage	1 GB	20 GB or more depending on plan

Source: WPS Office pricing page

Recommendations

Use Case	Recommended Plan	Why
You only need to set up and review locally archived mail	Free	Basic Local Archive Folder tasks are enough for everyday mailbox organization
You also need broader office tools and more cloud storage	WPS Premium	A better fit if you also use advanced PDF tools, cloud storage, or other extended features

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