WPS Other Email on Windows: Introduction

WPS Other Email lets you add and manage third-party email accounts in one mail client on Windows; this guide covers 4 core tasks, with 4 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	4	Matches the number of rows in the How-to Index
Available without membership	4	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index
Version limits	None specified	No version threshold is described for this feature

About This Feature

Overview

Other Email is a multi-account email connection feature in WPS Mail. It is designed to add third-party email accounts to your current mail workspace so you can view and manage messages in one place.

Core capabilities include:

Add a third-party email account from Mail Settings.
Enter protocol, incoming server, and outgoing server details provided by the email service.
Manage multiple mailboxes in one client.
Add only email domains that an administrator has allowed.

This feature is useful when you need to handle multiple work accounts, reduce app switching, and keep internal and external mailboxes together in one workspace.

System Requirements

Item	Requirement
Operating system	A Windows device that can run WPS Mail normally
App version	It is recommended to use the latest available WPS Office or WPS Mail version
Network	A stable internet connection is recommended when adding and syncing third-party accounts
Other	A valid third-party email account, password or app password, and the related server details are required

Download & Installation

Item	Details
Official download	WPS Office Free Download
Check after installation	Open WPS Mail, go to Mail Settings, and confirm that the Other Email entry is available in the left navigation

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	WPS Mail supports adding third-party email accounts by entering the email account, password or app password, protocol type, incoming server, and outgoing server, then managing multiple mailboxes in one client.	Outlook for Windows supports adding Outlook.com, Microsoft 365, Gmail, Yahoo, iCloud, Exchange, and also manual IMAP and POP accounts.	Gmail on the web can add another Gmail account or some non-Gmail accounts and import mail through POP; on computer, up to 5 email addresses can be added.	Notion Mail can add another Gmail account, but it currently supports Gmail or Google Workspace accounts and each email address needs its own Notion Mail account.	Acrobat WebMail supports Gmail, Yahoo, and other accounts that support SMTP and IMAP by letting users provide username, password, IMAP, and SMTP details for email workflows.
WPS Advantages	Advantage: WPS lets you enter protocol, incoming server, and outgoing server details directly for third-party mailbox setup. Distinct: It is centered on everyday multi-mailbox receiving and sending in one client.	Compared with WPS: Outlook supports a wider range of account types, but some third-party accounts require provider-side setting changes or an app password before setup.	Compared with WPS: Gmail on the web relies on POP for importing other accounts, and Outlook account setup on computer has stated limits.	Compared with WPS: Notion Mail is currently focused on the Gmail ecosystem, so third-party mailbox compatibility is narrower.	Compared with WPS: Adobe documents this capability mainly for PDF email workflows, while WPS is more directly oriented to routine mailbox management in one client.
Official Source	—	Add an email account to Outlook for Windows	Add another email account on your computer	Get started with Notion Mail	WebMail

Overall Conclusion
WPS Other Email is well suited to users who want to connect and manage multiple mailboxes in one place with direct server-based setup. Compared with Gmail and Notion Mail, the setup path for third-party accounts is more direct for this use case. Compared with Adobe's documented webmail workflow, WPS is more focused on day-to-day mailbox management.

Use Cases

No.	Scenario	Suitable For	Main Need	How WPS Helps
1	Manage multiple work mailboxes together	Admin, sales, and support teams	Switching between accounts takes time	Add multiple accounts under Other Email and review mail in one place
2	Connect an existing company mailbox service	Employees using non-default mail services	The mailbox is not in a preset list	Enter the protocol type and server addresses manually
3	Keep partner and internal mailboxes together	Project and collaboration roles	External and internal mail are scattered	Use one client to receive, send, and follow up on messages
4	Sign in with an app password	Users with extra account security enabled	A regular password may not work for client access	Use the app password provided by the email service
5	Limit which domains can be connected	Admins and managed teams	Uncontrolled mailbox connections are hard to govern	Only administrator-approved email domains can be added

Membership & Benefits

Free vs WPS Premium

Capability	Free	WPS Premium
Add Other Email accounts	✅	✅
Enter third-party server details	✅	✅
Unified multi-mailbox management	✅	✅
Additional advanced office, PDF, and AI features	Available within the free offering	More advanced features are available

Source: WPS Office pricing page

Recommendations

Scenario	Recommended Plan	Why
You only need to add and manage third-party mailboxes	Free	No membership requirement is described for this feature
You also need more advanced office features beyond mail	WPS Premium	Suitable if you want added office, PDF, or AI capabilities in the same product family

WPS membership center: Subscribe now