WPS Shared Folder in WPS Cloud Document on Windows: Introduction

WPS Shared Folder in WPS Cloud Document is a shared workspace for team files, member invitations, and permission control; it includes 4 core tasks, with 4 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	4	Matches the number of rows in the How-to Index
Available without membership	4	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

WPS Shared Folder in WPS Cloud Document is a built-in cloud collaboration feature in WPS Office for Windows. It helps you create a shared workspace, invite members, and manage file collaboration in one folder.

Core capabilities include:

Create a shared folder for team collaboration.
Configure shared folder settings such as invitations, approval, default view access, and link validity.
Invite members through contacts or an invitation link.
Manage member roles and permissions, including admin, edit, view, or removal.

It is suitable for project file sharing, centralized team materials, cross-member collaboration, and permission control.

System Requirements

Item	Requirement
Operating system	A Windows device that can run WPS Office normally
App version	It is recommended to use the latest version of WPS Office
Network	An internet connection is required for cloud documents, invitations, and sync
Other	Sign in to your WPS account to create and manage shared folders

Download & Installation

Item	Details
Official download	WPS Office Free Download
Check after installation	Open WPS, go to My Cloud Documents, and confirm that the New option and sharing-related entries are available

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Supports creating shared folders, inviting members, setting join rules, and managing member permissions in one place.	OneDrive supports sharing files and folders, copying links, choosing specific people, and setting view or edit permissions.	Google Drive supports sharing files and folders and assigning Viewer, Commenter, or Editor roles.	Notion supports sharing pages, inviting members or guests, and setting page or teamspace permissions.	Adobe Acrobat cloud storage supports managing files and folders and provides document sharing and link-based collaboration features.
WPS Advantages	Advantage: WPS brings folder creation, invitations, settings, and member permission management into one shared-folder workflow for team file collaboration.	Compared with WPS: Microsoft focuses on OneDrive sharing links and folder permissions within the OneDrive ecosystem.	Compared with WPS: Google provides clear role levels, but the workflow is centered on Drive file and folder sharing.	Compared with WPS: Notion is more focused on page and knowledge-base collaboration than folder-based cloud document management.	Compared with WPS: Adobe is more focused on document and PDF cloud management, with less emphasis on shared-folder member role management.
Official Source	—	Share files and folders in Microsoft OneDrive	Share files from Google Drive	Sharing and permissions settings	Manage files and folders in Adobe cloud storage

Overall Conclusion
WPS Shared Folder in WPS Cloud Document fits teams that want to collaborate directly around a shared folder. It is especially practical when you want one entry point for folder creation, invitations, settings, and member permission management, while other products are more centered on their own drive, page, or document ecosystems.

Use Cases

No.	Scenario	Suitable for	Main challenge	How it helps
1	Project material sharing	Project teams	Files are scattered and hard to access	Create one shared folder for centralized project files
2	External collaborator onboarding	Team leads	Invitation steps are inconsistent	Invite collaborators through contacts or a share link
3	New member permission control	Admins	New members need clear access limits	Set default view-only access or assign permissions by member
4	Collaboration rule management	Team admins	Join approval and link validity need unified control	Configure approval, invitations, and link validity in settings
5	Member role adjustment	Folder owners	Role changes are hard to update manually	Change admin, edit, or view permissions in member management

Membership & Benefits

Free vs WPS Premium

Capability	Free users	WPS Premium
Create shared folders	✅ Available	✅ Available
Invite members and manage permissions	✅ Available	✅ Available
Cloud storage	1 GB cloud storage	Higher cloud storage, with some plans showing 20 GB or 20 GB per user
Other advanced features	Focused on basic features	Includes more advanced PDF, template, and some value-added features

Source: WPS Office pricing page

Recommendations

Use case	Recommended plan	Why
Daily sharing and small-team collaboration	Free	Shared folders, invitations, and basic permission management are already available
Long-term team collaboration with more cloud storage needs	WPS Premium	Better suited for users who need more cloud storage and additional value-added features

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