How to Use WPS Shared Folder in WPS Cloud Document on Windows

Use WPS Shared Folder in WPS Cloud Document with 4 how-to topics, including creating a shared folder, configuring shared folder settings, inviting members, and managing member permissions.

How-to Index

How-to Guide

1. Create a Shared Folder

Entry: My Cloud Documents → New → Shared Folder

1. Open WPS and go to My Cloud Documents.
2. Click New and select Shared Folder.
3. Enter the folder name.
4. Click Create Now to finish.

Success Criteria

• Interface result: The shared folder appears in the My Cloud Documents list.
• Next action available: You can open the sharing panel or upload files.

Tips While Using

• Environment note: Sign in to your account and keep the network connected.

2. Configure Shared Folder Settings

Entry: Shared Folder → Share button → Settings

1. Open WPS and go to My Cloud Documents.
2. Find an existing shared folder and click the Share button on the right.
3. Click Settings.
4. Set options such as Allow members to invite others, Admin approval required to join, View only after joining, Invitation link validity, or Cancel sharing.
5. Click OK to apply the settings.

Success Criteria

• Interface result: The settings are saved and take effect.
• Next action available: You can continue inviting members or adjusting permissions.

Tips While Using

• Common mistake: If you close the panel without clicking OK, the changes may not be saved.

3. Invite Members to Join

Entry: Shared Folder → Share button

1. Open WPS and go to My Cloud Documents.
2. Find an existing shared folder and click the Share button on the right.
3. Choose an invitation method by selecting contacts or copying the invitation link.
4. Send the invitation to the collaborators who need access.

Success Criteria

• Interface result: The sharing panel shows available invitation methods.
• Next action available: Invited members can join the shared folder through the invitation.

Tips While Using

• Environment note: Sending invitation links and joining the folder require an internet connection.

4. Manage Member Permissions

Entry: Right-click Shared Folder → Member Permission Management

1. Open WPS and go to My Cloud Documents.
2. Find an existing shared folder and right-click it.
3. Select Member Permission Management from the shortcut menu.
4. Click the member you want to manage.
5. Set the role to Admin, Member - Can Edit, Member - View Only, or remove the member.

Success Criteria

• Interface result: The member role or permission status is updated.
• Next action available: You can continue managing other members or return to the shared folder.

Tips While Using

• Common mistake: Before removing a member, confirm whether that person still needs access.