WPS Cloud Records on Windows: Introduction

WPS Cloud Records helps you review collaboration activity in cloud documents; it includes 2 core tasks, with 2 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	2	Matches the number of rows in the How-to Index
Available without membership	2	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

WPS Cloud Records is a cloud-document collaboration record feature in WPS Office for Windows. It helps teams review who made changes, when the action happened, what type of action was performed, and a short summary of the content involved.

Core capabilities include:

View collaboration records: Open the right-side panel to review action time, collaborator, action type, and content summary.
Filter collaboration records: Narrow records by time range, collaborator, and action type.

This feature is useful for multi-person editing, issue tracing, responsibility confirmation, and change review. Collaboration records keep the most recent 1000 actions, and the document must be in collaboration mode.

System Requirements

Item	Requirement
Operating system	A Windows PC that can run WPS Office normally
App version	It is recommended to use the latest version of WPS Office
Network	An internet connection is required to access cloud documents and sync collaboration records
Other	Sign in to a WPS account, and make sure the document is already in collaboration mode

Download & Installation

Item	Details
Official download	WPS Office Free Download
Post-install check	Launch WPS Office, open a cloud document, and check whether the Collaboration Records entry is available under File Operations → History

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Provides cloud-document collaboration records with action time, collaborator, action type, content summary, and filtering by conditions; the most recent 1000 records are retained.	Microsoft 365 lets users view previous versions of files stored in OneDrive or SharePoint, open an earlier version, compare versions, or restore a version. The official page focuses on version history.	Google Docs lets users see what changed in a file, review earlier versions, restore a version, and create named versions. Some editor-identification features depend on Google Workspace plans.	Notion provides page version history, lets users open past versions, review highlighted changes, and restore a page version. The available history window depends on the plan.	Adobe Acrobat focuses on shared PDF review tracking, including review status and comment activity for shared PDF files.
WPS Advantages	Advantage: Opens a dedicated collaboration-record view for cloud documents. Distinct: Shows action summaries together with filters for time range, collaborator, and action type.	Compared with WPS: the official Microsoft page emphasizes version history and restore workflows rather than a dedicated collaboration-record panel filtered by collaborator and action type.	Compared with WPS: Google focuses on version history and restore workflows; some detailed editor-view features are tied to specific Workspace plans.	Compared with WPS: Notion links page history depth to plan limits more directly, and its official help notes that detailed version comparison is not available on mobile.	Compared with WPS: Adobe centers this workflow on PDF review and comment management instead of a general cloud-document collaboration record panel.
Official Source	—	View previous versions of Office files	Find what's changed in a file	Delete & restore content	Manage shared files in Acrobat

Overall Conclusion
WPS Cloud Records fits cloud-document collaboration scenarios where teams want a direct view of collaborator actions and quick filtering. If your main goal is version restore, page history, or PDF review management, Microsoft, Google, Notion, and Adobe each focus on a different type of history workflow.

Use Cases

No.	Scenario	Suitable For	Main Pain Point	How It Helps
1	Multi-user document tracing	Team members, project owners	It is hard to tell who changed content and when	Review action time, collaborator, and summary in one panel
2	Issue investigation	Editors, reviewers	It is difficult to locate related actions after unexpected content changes	Filter records by action type such as edit, delete, or insert
3	Collaboration review	Managers, collaborators	Teams need a quick view of recent collaboration activity	Check recent records in the right-side panel
4	Specific member review	Team admins	A team needs to review one member's action trail	Filter records by collaborator
5	Time-range review	Project teams	A team needs to review document changes during a specific period	Filter collaboration records by time range

Membership & Benefits

Free vs WPS Premium

Capability	Free Users	WPS Premium
View collaboration records	✅ Available	✅ Available
Filter collaboration records	✅ Available	✅ Available
Cloud storage	1 GB cloud space	20 GB cloud space
Templates and advanced features	Basic scope	More advanced features and extended benefits

Source: WPS Office pricing page

Recommendations

Scenario	Recommended Plan	Why
Daily collaboration record review	Free	This feature can be used without membership restrictions
More cloud storage and broader benefits	WPS Premium	Suitable if you also need more cloud capacity and additional premium features

WPS membership center: Subscribe now