How to Manage Collaborators in WPS on Windows

Last updated:July 17, 2026

Use Manage Collaborators with 3 how-to topics, including viewing the collaborator list, changing collaborator permissions, and removing collaborators; choose a topic from the index and follow the entry path and steps.

How-to Index

No.TopicMembership Requirement
11. View the collaborator listFree
22. Change collaborator permissionsFree
33. Remove a collaboratorFree

How-to Guide

1. View the collaborator list

Entry path: Share in the upper-right corner → Manage Collaborators

  1. Open the document.
  2. Click Share in the upper-right corner.
  3. Click Manage Collaborators.
  4. Review the current collaborator list.

Success Criteria

  • Interface result: You can see the current list of collaborators for the document.
  • What you can do next: You can continue to change permissions or remove a selected collaborator.

Tips While Using

  • Permission requirement: You need document owner or admin permission.
  • Environment note: Stay signed in and connected to the internet so collaboration data can load.

2. Change collaborator permissions

Entry path: Share in the upper-right corner → Manage Collaborators

  1. Open the collaborator list.
  2. Find the target user in the list.
  3. Click the drop-down menu next to that user.
  4. Select a new permission level: Editable, Viewable, or Read-only.
  5. Wait for the permission change to take effect.

Success Criteria

  • Interface result: The new permission level appears next to the target user.
  • What you can do next: You can continue adjusting other members or return to document collaboration.

Tips While Using

  • Common mistake: Confirm the correct user before changing permissions.
  • Permission requirement: You need document owner or admin permission.

3. Remove a collaborator

Entry path: Share in the upper-right corner → Manage Collaborators → Remove

  1. Open the collaborator list.
  2. Find the user you want to remove.
  3. Click Remove in the drop-down menu next to that user.
  4. Confirm the removal.
  5. After that, the user can no longer continue accessing the document.

Success Criteria

  • Interface result: The removed user no longer appears in the collaborator list, or their access is no longer shown.
  • What you can do next: You can continue managing other collaborators or close the sharing panel.

Tips While Using

  • Common mistake: If the document link is still shared with a broader audience, the removed user may still open the file through that link.
  • Permission requirement: You need document owner or admin permission.