Manage Collaborators in WPS on Windows: Introduction

WPS Manage Collaborators is a collaboration feature for viewing and managing document collaborator permissions; it includes 3 core tasks, with 3 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	3	Matches the number of rows in the How-to Index
Available without membership	3	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

Manage Collaborators is a document collaboration permission feature in WPS Office for Windows. It helps you view current collaborators, change collaborator permissions, and remove people who no longer need access to a document.

Core tasks include:

View the collaborator list to confirm who currently has access.
Change collaborator permissions to editable, viewable, or read-only.
Remove collaborators to stop further access to the current document.

This feature is useful for team documents, project files, and multi-person review workflows. It helps reduce overly broad access and makes permission updates easier during collaboration. Distinct: the collaborator list, permission changes, and removal actions are handled from one sharing panel.

System Requirements

Item	Requirement
Operating system	A Windows device that can run WPS Office normally
App version	It is recommended to use the latest version of WPS Office
Network	An internet connection is required for online collaborative documents and permission sync
Other	Sign in to a WPS account and use a document owner or admin account when managing collaborators

Download & Installation

Item	Details
Official download	WPS Office Free Download
Check after installation	Open WPS, open a collaborative document, and click Share in the upper-right corner to confirm that the Manage Collaborators entry is available

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Lets you view collaborators, change permissions, and remove collaborators from the sharing panel.	Lets you control who can view or modify Word documents, with access management tied to OneDrive, SharePoint, or Teams.	Lets you stop sharing, limit sharing, and change access levels such as Viewer, Commenter, and Editor.	Lets you invite people, review who has access, change permission levels, and remove access from the Share menu.	Lets you manage access to shared PDF files and handle access requests for shared documents.
WPS Advantages	Advantage: collaborator review, permission changes, and removal are handled in one document-sharing entry point. Distinct: the workflow is centered on document collaborators rather than a broader workspace model.	Compared with WPS: access management is closely connected to OneDrive, SharePoint, or Teams storage.	Compared with WPS: permission levels are detailed, but inherited folder permissions can make access control more layered.	Compared with WPS: sharing is designed around pages, teamspaces, and workspace permissions rather than a document-only flow.	Compared with WPS: the workflow focuses on shared PDFs and access requests, so the document type and collaboration model differ.
Official Source	—	Manage access to your Word documents	Stop, limit, or change sharing	Sharing & permissions settings	Manage access requests for shared PDFs in Acrobat

Overall Conclusion
If your main goal is to quickly review collaborators, adjust permissions, and remove access around a single shared document, WPS provides a more concentrated entry point. If your team already relies on a specific cloud platform or workspace-based knowledge system, that platform’s sharing model may fit better with its broader environment.

Use Cases

No.	Scenario	Suitable For	Main Need	How WPS Helps
1	Checking project document members	Project owners	It is unclear who can currently access the file	Open Manage Collaborators to review the collaborator list
2	Adjusting permissions during review	Editors and reviewers	Editing access needs to be changed to view-only access	Change the permission level in the collaborator list
3	Removing access after a member leaves	Team admins	Former members can still access the file	Remove the collaborator from the drop-down menu
4	Controlling external collaboration scope	People sharing files externally	External permissions are hard to review consistently	Check and adjust permissions from the sharing panel
5	Confirming permissions before team collaboration	Document owners	There is a risk of granting broader access than intended	Review the list first, then assign permissions by role

Membership & Benefits

Free vs WPS Premium

Feature Item	Free Users	WPS Premium
Manage Collaborators	✅ Available	✅ Available
Basic PDF features	✅ Some basic features available	✅ More complete PDF features available
Cloud storage	1 GB	More storage depending on the plan

Source: WPS Office pricing page

Recommendations

Use Case	Recommended Plan	Why
Everyday document collaboration and permission management	Free	Manage Collaborators itself has no membership restriction for normal collaboration tasks
More cloud storage or broader value-added features	WPS Premium	Suitable if you also need more storage space or additional office features

WPS membership center: Subscribe now