Remove Former Members in WPS on Windows: Introduction

Remove Former Members in WPS on Windows helps administrators permanently clear former member records from the company directory; there is 1 core task, with 1 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	1	Matches the number of rows in the How-to Index
Available without membership	1	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

Remove Former Members is a member management feature for enterprise administration on WPS for Windows. It is used to permanently clear former member records and related pending data from the company directory, while making seats and management resources available again.

Core capabilities include:

Remove former members: Select a target member from the Former Members list and delete the record.
Confirm the impact before deletion: The system warns that the action cannot be undone.
Handle untransferred data: If the member still has data that has not been handed over, you can process the handover first and then complete the deletion.
Reclaim seat resources: After deletion, the company seat and related quota used by that member can be reassigned.

This feature is suitable for administrators handling employee departures, directory cleanup, and seat recovery.

System Requirements

Item	Requirement
OS	A Windows device that can run WPS Office or the WPS 365 client normally
App version	It is recommended to use the latest version of WPS Office or the enterprise management client
Network	A stable network connection is recommended when opening the admin console and syncing organization data
Other	You need access to the admin console and permission to open the directory and organizational structure pages

Download & Installation

Before using Remove Former Members, install WPS Office or a related client that can access the admin console on your Windows device, and make sure you can sign in with your company account.

Item	Details
Official Download	WPS Office Free Download
Post-install Check	Launch the WPS client, sign in with your company account, and confirm that you can open the admin console from the home page

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Administrators can go to Directory → Organizational Structure → Former Members to delete former members. The system warns that the action cannot be undone, and if untransferred data exists, administrators can handle the transfer before finishing deletion. After deletion, company seats and management resources can be reused.	Microsoft 365 admins can delete a user account from the organization and decide how to handle licenses, email, and OneDrive content. If the organization uses Active Directory sync, the account must be deleted on the directory side.	Google Workspace admins can delete or remove a user from the organization. Before deletion, admins can transfer important data, and some data can be restored within a retention period after deletion.	Notion workspace owners or membership admins can remove members or guests from a workspace. Removed users lose access immediately, and the documentation focuses on workspace access and billing rather than former-employee data handover.	Adobe admins can permanently delete or remove users in the Admin Console for enterprise directory and user management. The documentation focuses on identity and directory administration.
WPS Advantages	Advantage: The deletion entry is grouped under the Former Members list, which fits directory cleanup after employee departure. Distinct: The flow explicitly warns about untransferred data before final deletion, helping admins review handover status first.	Compared with WPS: Microsoft covers a broader admin scope such as licenses, mailbox handling, and OneDrive decisions, but the process is centered on Microsoft 365 admin roles and related services.	Compared with WPS: Google places more emphasis on data transfer, restore windows, and billing effects before and after deletion. The workflow is designed for Google Admin console account management.	Compared with WPS: Notion is centered on workspace member removal and seat billing changes, not on clearing former-member records from a company directory.	Compared with WPS: Adobe is more focused on enterprise identity, directory, and entitlement administration, and its documentation does not emphasize a former-member handover prompt in the same way.
Official Source	—	Delete a user from your organization	Delete or remove a user from your organization	Manage members & guests	Permanently delete or remove users from the Admin Console

Overall Conclusion: WPS is well suited to administrators who want a direct workflow for former-member cleanup and seat recovery inside the company directory. If your team also needs broader mailbox, cloud storage, or cross-directory identity administration, the other platforms provide wider admin controls for those surrounding tasks.

Use Cases

#	Scenario	Target Users	Core Pain Point	Solution
1	Clean up records after an employee leaves	Enterprise admins, HR coordination admins	Former members still appear in the directory and make the organization harder to maintain	Select the member in the Former Members list and delete the record
2	Review data handover before deletion	Enterprise admins	The member still owns untransferred data, so direct deletion may create follow-up issues	Follow the system prompt to complete data handover or confirm full deletion
3	Reclaim company seats	Enterprise admins, procurement managers	Former members still occupy company seats and related quotas	Delete the member so the seat can be reassigned
4	Regularly clean the organizational structure	Enterprise admins	Too many historical former-member records increase maintenance work	Review the Former Members list regularly and remove records as needed
5	Make a final confirmation before deletion	Enterprise admins	The deletion cannot be undone, so admins want to avoid deleting the wrong record	Use the confirmation prompt to verify the member and data status again

Membership & Benefits

Free vs WPS Premium

This feature itself is described as having no package restriction and no version restriction, as long as the administrator has the required management permission. The WPS pricing page mainly describes general office and premium benefits, and it does not list a separate premium threshold for this enterprise administration feature.

Feature	Free User	WPS Member
Access to Remove Former Members	Available when the account has enterprise admin permission	Available when the account has enterprise admin permission
Deletion confirmation prompt	Available	Available
Untransferred data prompt	Available	Available
General office value-added benefits	Depends on the current account plan	May include more general office value-added features

Source: WPS Office pricing page

Recommendations

Use Case	Recommended Plan	Reason
You only need former-member deletion and directory cleanup	Use the current enterprise plan that already provides admin access	This feature itself does not require a separate package or version threshold; admin permission is the key requirement
You also need more general office value-added features	Evaluate a WPS premium plan based on team needs	If your team also needs more PDF, template, cloud storage, or related premium features, a premium plan may be worth reviewing

For membership and plan details, visit: Subscribe to WPS