Add Invite Members in WPS on Windows: Introduction

Add Invite Members in WPS on Windows helps teams add people manually, invite them by link, and manage join settings in one workflow; 3 core tasks in total, 3 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	3	Matches the number of rows in the How-to Index
Available without membership	3	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

Add Invite Members is a member management feature in the WPS admin console on Windows. It is used to add new people to an organization structure and configure how they join the company.

Core tasks include:

Add Members: Enter member details manually and save them to the company directory.
Invite Members to Join: Generate an invite link or QR code and send it to people who need to join.
Invite Settings: Configure what information applicants must provide and whether members or external visitors can request to join.

This feature fits company directory maintenance, new employee onboarding, cross-team collaboration setup, and link-based member invitations.

System Requirements

Item	Requirement
OS	A Windows device that can run the WPS Office client
App version	It is recommended to use the latest version of WPS Office
Network	A network connection is needed to open the admin console, generate invite links, and process join requests
Other	An account with access to the admin console and the required management permissions

Download & Installation

Item	Details
Official Download	WPS Office Free Download
Post-install Check	Launch WPS Office and confirm that the admin console entry is available from the lower-left area of the home page

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Supports manual member creation in the admin console, invite links or QR codes, and join settings for company entry.	Microsoft Word focuses on document sharing and co-authoring. Users can share a document by email and set edit permissions, but it does not provide a company org-structure member entry flow.	Google Drive lets users share files by email and assign Viewer, Commenter, or Editor access. Its focus is file sharing rather than company member enrollment.	Notion lets admins add workspace members by email or invite link and manage roles or invite-link access in the workspace.	Adobe Acrobat supports sharing documents for viewing or review by link or email, with collaboration centered on PDF review rather than company directory management.
WPS Advantages	Advantage: WPS combines member creation, invite entry, department assignment, and invite settings in one admin workflow for company structure management.	Compared with WPS: Microsoft centers on document-level sharing and typically relies on cloud-stored files instead of an org member management console.	Compared with WPS: Google centers on file access permissions, and company-join management is not handled in the same admin entry point.	Compared with WPS: Notion supports workspace invitations, but its member model is built around workspace and page permissions rather than a company directory.	Compared with WPS: Adobe mainly handles PDF sharing and review, so member onboarding and department management are outside its main workflow.
Official Source	—	Share a document	Share files from Google Drive	Manage members & guests	Share PDFs for review

Overall Conclusion
WPS is a practical fit for teams that need a single place to maintain company structure and invite members to join. Other products can support sharing or inviting in their own collaboration scenarios, but their main object of management is not the same as company member administration.

Use Cases

#	Scenario	Target Users	Core Pain Point	Solution
1	New employee onboarding records	Company admins, HR teams	New member details need to be entered before collaboration starts	Use Add Members to fill in name, department, and contact details
2	Link-based member invitations	Team admins	Inviting people one by one is inefficient	Use Invite Members to Join to generate a link or QR code for distribution
3	Join form control	Company admins	Incomplete application details make review harder	Use Invite Settings to require real name, email, and optional remarks
4	Restrict external join requests	Company admins	External visitors may see join entry points that are not needed	Turn off external join request options in Invite Settings
5	Member-led colleague invitations	Department leads	Teams may need a more flexible way to expand collaboration	Decide in Invite Settings whether members can invite colleagues to join

Membership & Benefits

Free vs WPS Premium

Feature	Free User	WPS Premium
Add Invite Members feature	Available	Available
Basic PDF features	Available with basic functions	More advanced PDF capabilities are included by plan
Cloud storage	1 GB	20 GB or more depending on plan
Multi-user sharing plan	Not included	Available in sharing-related plans

Source: WPS Office pricing page

Recommendations

Use Case	Recommended Plan	Reason
You only need to manage member invitations and join settings	Free	This feature itself is available without a membership requirement
You also need more cloud storage or broader office benefits	WPS Premium	Suitable for teams that want expanded storage and additional PDF or collaboration benefits

Membership page: Subscribe to WPS Premium