How to Show Offline User Avatars in WPS on Windows

Last updated:July 17, 2026

Use Show Offline User Avatars with 3 how-to topics; all 3 are membership-related items, and you can jump from the How-to Index to the exact steps you need.

How-to Index

#TopicMembership
11. Open the offline user avatar settingRequires WPS membership
22. Turn offline user avatars on or offRequires WPS membership
33. Save the setting and confirm the effect rangeRequires WPS membership

How-to Guide

1. Open the offline user avatar setting

Entry point: Admin Console → Security Control → Document Security → Preferences → Show Offline User Avatars

  1. Open the WPS 365 client.
  2. Click Admin Console in the lower-left corner of the home page.
  3. In the left panel, click Security Control.
  4. Open Document Security and then Preferences.
  5. Click Edit to enter edit mode.

Success Criteria

  • UI state: The Preferences page opens and the Show Offline User Avatars option is visible.
  • Next actions: You can continue to switch the setting and save it.

Tips While Using

  • Membership: Enterprise plan access and the required admin permission are needed.
  • Environment limits: A working network connection is required to open the admin console.

2. Turn offline user avatars on or off

Entry point: Preferences → Show Offline User Avatars

  1. Find the switch next to Show Offline User Avatars.
  2. Turn the switch on or off as needed.
  3. Turn it on if you want to show avatars for all users who have visited the document.
  4. Turn it off if you want to show only users who are currently editing the document.

Success Criteria

  • UI state: The switch status changes as expected.
  • Next actions: You can save the setting and ask team members to refresh the document view.

Tips While Using

  • Common mistakes: If you switch the option but do not save it, the change will not take effect.
  • Membership: This is an enterprise-level management setting.

3. Save the setting and confirm the effect range

Entry point: Preferences → Save

  1. After adjusting the switch, click Save.
  2. Open any online collaborative document to check the avatar display result.
  3. If the document was already open, refresh the document view and check again.
  4. Confirm that the current mode matches your team collaboration preference.

Success Criteria

  • UI state: The setting is saved and the avatar display in collaborative documents changes accordingly.
  • Next actions: Admins can continue adjusting other document security preferences.
  • No side effects: Personal local preferences do not override the enterprise policy.

Tips While Using

  • Common mistakes: If an already open document is not refreshed, the change may not appear immediately.
  • Environment limits: The setting affects all online collaborative documents in the organization.