Show Offline User Avatars in WPS on Windows: Introduction

Show Offline User Avatars in WPS on Windows helps admins control whether offline visitor avatars appear in online collaborative documents; this guide covers 3 core tasks, 0 available without membership and 3 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	3	Matches the number of rows in the How-to Index
Available without membership	0	This feature is used in enterprise plan scenarios
Membership-related items	3	Requires enterprise admin access and policy control
Version limit	None specified	No version threshold is stated for this feature

About This Feature

Overview

Show Offline User Avatars is an enterprise display setting in WPS 365 online collaboration. It controls whether avatars of users who are not currently editing still appear in the collaboration interface.

Core capabilities include:

Turn offline avatar display on or off so admins can manage how collaborator avatars appear.
Distinguish between online and offline visibility so the interface can show all document visitors or only active editors.
Apply one unified policy across online collaborative documents after the setting is saved.

This feature is useful for large team collaboration, shared project spaces with many document visitors, and organizations that want a cleaner collaboration view.

System Requirements

Item	Requirement
OS	A Windows device that can run WPS 365 or WPS Office normally
App version	It is recommended to use the latest WPS 365 or WPS Office client
Network	A stable internet connection is needed to open the admin console and online collaborative documents
Other	An enterprise admin account or equivalent management permission is required

Download & Installation

Before using this feature, install WPS Office for Windows or the WPS 365 client and make sure you can access the admin console.

Item	Notes
Official Download	WPS Office Free Download
Post-install Check	Launch WPS and confirm that you can open the admin console and find Security Control > Document Security > Preferences

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Supports an admin-controlled setting for whether offline user avatars appear in online collaborative documents, and the saved setting applies across the organization.	Word supports real-time co-authoring and shows presence and live changes from people currently working in the document.	Google Docs shows people in a file, and users who were not invited individually may appear as anonymous identities when they access by link.	Notion shows teammate avatars during real-time collaboration and lets you click an avatar at the top to jump to where that person is reading or editing.	Acrobat collaboration guidance focuses on sharing, review, and PDF Spaces collaboration, but the public page does not describe an admin setting for offline avatar display.
WPS Advantages	Advantage: admins can directly control whether offline user avatars are shown. Distinct: one enterprise policy can simplify the collaboration view across online documents.	Compared with WPS: Microsoft documentation emphasizes live co-authoring presence for active editors, not a switch for offline avatar display.	Compared with WPS: Google documentation focuses on named or anonymous viewers in the file, not an enterprise-wide offline avatar display policy.	Compared with WPS: Notion emphasizes live collaborator avatars and jump-to-location behavior, not a unified switch for offline visitor avatars.	Compared with WPS: Adobe focuses more on document sharing and review workflows than on offline collaborator avatar display controls.
Official Source	—	Collaborate on Word documents with real-time co-authoring	Anonymous or unknown people in a file	Collaborate in a workspace	Collaborate on PDF Spaces

Overall Conclusion
WPS 365 focuses on giving enterprise admins a direct way to control how offline avatars appear in collaborative documents. For teams that want a more consistent collaboration interface and less visual clutter, this setting fits centralized management well.

Use Cases

#	Scenario	Target Users	Core Pain Point	Solution
1	Large-team collaborative document management	Enterprise admins	Too many participant avatars make the collaboration area crowded	Turn off offline user avatars and keep only active editor avatars visible
2	Project review and visitor awareness	Project leads	Teams need a quick visual cue for who has visited a document	Turn on offline user avatars to keep visitor avatars visible
3	Unified collaboration display rules	IT managers	Different teams use inconsistent display preferences	Set one policy in the admin console and apply it across documents
4	Reduced interface distraction	Daily collaborators	Too many non-editing avatars affect reading focus	Turn off offline avatars to simplify the collaboration view
5	Centralized document display management	Security and operations managers	Display rules need to be managed in one place	Adjust the setting in Security Control > Document Security > Preferences

Membership & Benefits

Free vs WPS Premium

Feature	Free User	WPS Member
Show Offline User Avatars setting	❌ Not applicable	✅ Available in enterprise plan scenarios
Enterprise admin policy configuration	❌ Not applicable	✅ Supported
Organization-wide effect in online collaborative documents	❌ Not applicable	✅ Supported

Source: WPS Office pricing page

Recommendations

Use Case	Recommended Plan	Reason
Personal or light document editing	Free	No extra plan is needed when enterprise collaboration display policies are not required
Enterprise online collaboration and centralized management	WPS Member	This plan is suitable when admins need to control collaboration display policies centrally

Teams and organizations can review available plans and subscribe from the official purchase page: Subscribe to WPS