Open Cloud Document in Reading Mode by Default in WPS on Windows: Introduction

This feature helps organizations open enterprise cloud documents in reading mode first to reduce accidental edits; it includes 3 core tasks, 0 available without membership, and 3 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	3	Matches the number of rows in the How-to Index
Available without membership	0	Matches the number of Free rows in the index
Membership-related items	3	Matches the number of membership-related rows in the index

About This Feature

Overview

Open Cloud Document in Reading Mode by Default is a document security setting for enterprise cloud documents in WPS on Windows. It lets team members open enterprise cloud documents in reading mode first, which helps reduce unintended content changes during routine access.

Key capabilities include:

Turn on the default reading mode setting in the admin console and save it.
Open enterprise cloud documents in reading mode first.
Switch to editing mode later through the Edit button at the top of the document when changes are needed.

This setup fits document libraries, policy files, shared templates, and other business content that is usually reviewed before editing.

System Requirements

Item	Requirement
Operating system	A Windows device in a stable office environment
App version	The latest version of WPS Office or the enterprise client is recommended
Network	An internet connection is needed to access the admin console, save settings, and open enterprise cloud documents
Other	Admin-console access and an active enterprise plan are required

Download & Installation

Item	Details
Official download	WPS Office Free Download
Post-install check	After launching WPS, open the home page and confirm that the admin console and document security options are available

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Supports an admin setting that opens enterprise cloud documents in reading mode by default, while still allowing users to switch to editing mode when needed.	Word supports opening a document as view-only through the Always open view-only option, and users can switch modes if permissions allow.	Google Drive sharing lets owners assign Viewer, Commenter, or Editor access to control whether others can only view a file.	Notion supports page locking so a page becomes read-only until someone with access unlocks it.	Acrobat provides protected or read-focused viewing experiences for PDF files, with an emphasis on document safety and controlled access.
WPS Advantages	Advantage: Admins can apply a default open state for enterprise cloud documents across the organization. Distinct: Users can still move to editing mode from the document interface when editing is needed.	Compared with WPS: the official guidance focuses on per-document view-only behavior rather than an organization-wide default open state for enterprise cloud documents.	Compared with WPS: the official model centers on sharing permissions such as Viewer or Editor, not a default reading-mode open policy managed from an enterprise document setting.	Compared with WPS: page lock helps prevent accidental edits after a page is opened, rather than setting a default reading-mode entry state for enterprise cloud documents.	Compared with WPS: Adobe focuses on PDF viewing and protection workflows instead of a cloud-document default reading-mode policy for enterprise collaboration.
Official Source	—	Make a document read only in Word	Share files from Google Drive	Collaborate in a workspace	Acrobat desktop help

Overall Conclusion: WPS is a practical fit when an organization wants administrators to control how enterprise cloud documents open by default while still keeping editing available when needed. Other products provide view-only, permission-based, or locked-reading experiences, but their official workflows focus on different document types or control models.

Use Cases

No.	Scenario	Suitable for	Main issue	Solution
1	Reviewing company policy documents	All employees	Staff may edit policy content by mistake right after opening a file	Open documents in reading mode first, then switch to editing only when needed
2	Viewing onboarding materials	HR teams and new hires	Shared materials may be changed unintentionally by new users	Let materials open in reading mode first to reduce accidental edits
3	Managing shared department templates	Team leads and department owners	Templates may be overwritten during daily use	Review the template in reading mode before entering editing mode
4	Accessing sensitive internal files	Managers and collaborators	Frequent access can lead to unintended changes	Add a reading-first step before editing
5	Browsing a company knowledge base	Team members	Many documents are read more often than edited	Show documents in reading mode first for a clearer review flow

Membership & Benefits

Free vs WPS Premium

Capability	Free users	WPS Premium
Use this feature with an enterprise plan	❌	✅
Configure document security preferences in the admin console	❌	✅
Open enterprise cloud documents in reading mode by default	❌	✅

Recommendations

Usage scenario	Recommended plan	Why
Personal work or local documents	Free	Suitable when you do not need an organization-wide default open policy for enterprise cloud documents
Enterprise cloud document security management	WPS Premium / enterprise plan	Needed for admin-console access, document security controls, and the default reading-mode setting

Membership purchase: Subscribe to WPS Premium

Source: WPS Office pricing page