How to Use WPS Enterprise Document Share Preset Settings on Windows

Use Enterprise Document Share Preset Settings through 4 indexed topics, all related to enterprise admin configuration, so administrators can quickly complete default sharing rule setup.

How-to Index

How-to Guide

1. Open Enterprise File Sharing Default Settings

Entry path: Admin Console → Security Control → Document Security → Default Settings for Enterprise File Sharing

1. Open the WPS365 client.
2. Click Admin Console in the lower-left area of the client home page.
3. In the left-side list, click Security Control.
4. In the expanded list, click Document Security.
5. Click Default Settings for Enterprise File Sharing to open the settings page.

Success Criteria

• Interface result: The Enterprise File Sharing Default Settings page opens.
• Next action available: You can view and modify sharing-related default parameters.

Tips While Using

• Permission note: You need admin permissions to access the enterprise admin console.
• Network note: Keep the network connection stable while opening the console.

2. Configure Default File Sharing Permissions

Entry path: Enterprise File Sharing Default Settings → Default Permissions for Enabling File or Folder Sharing

1. Find Default permissions for enabling file or folder sharing on the settings page.
2. Under Authorization scope, select Anyone, Enterprise members only, or Specified people only as needed.
3. Under Permission scope, select View only, View, Comment, or Edit as needed.
4. Check whether the current settings match your enterprise sharing policy.

Success Criteria

• Interface result: The authorization scope and permission scope display the selected target options.
• Next action available: You can continue to configure collaborator management rules.

Tips While Using

• Common mistake: Mixing up authorization scope and permission scope can change the final sharing result.
• Usage suggestion: Define internal and external sharing boundaries before setting default values.

3. Configure Collaborator Management Rules

Entry path: Enterprise File Sharing Default Settings → Collaborator Management Options

1. Find the setting for who can add or remove collaborators for files or folders by default.
2. For My Cloud Docs and Team Docs, choose the appropriate role level such as people who can view, comment, edit, or manage.
3. Set whether external users outside the team can add or remove collaborators as needed.
4. Set whether the document administrator is notified when others add or remove collaborators as needed.

Success Criteria

• Interface result: All collaborator management options are configured.
• Next action available: You can save the settings directly and make them take effect.

Tips While Using

• Membership note: Allowing external users to add or remove collaborators is a membership-related capability.
• Admin suggestion: For teams with frequent external collaboration, review the notification rule at the same time.

4. Save and Apply the Sharing Preset

Entry path: Bottom area of the Enterprise File Sharing Default Settings page

1. After finishing all default parameter settings, review each item.
2. Click Save.
3. Wait for the system to finish saving.
4. Reopen or review the page and confirm the settings remain as expected.

Success Criteria

• Interface result: After saving, the page keeps the latest configuration values.
• Next action available: Future enterprise file-sharing actions can follow the default rules.

Tips While Using

• Common mistake: If you leave without saving, the preset does not take effect.
• Admin suggestion: After adjusting the policy, run an internal check to confirm the default sharing behavior matches expectations.