WPS Enterprise Document Share Preset Settings on Windows: Introduction

WPS Enterprise Document Share Preset Settings on Windows helps administrators standardize default sharing permissions and collaboration rules for enterprise files; 4 core tasks, 0 available without membership, and 4 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	4	Matches the number of rows in the How-to Index
Available without membership	0	Matches the number of Free rows in the index
Membership-related items	4	Matches the number of membership-related rows in the index
Version limit	None stated	The source feature note states no version limit

About This Feature

Overview

Enterprise Document Share Preset Settings lets administrators manage default security parameters for enterprise file sharing in the WPS365 Windows client. In the admin console, administrators can preset the authorization scope, permission scope, collaborator management rules, and sharing notification rules so team members follow consistent default policies when sharing files or folders.

Core capabilities include:

Set the default authorization scope and permission scope when file or folder sharing is enabled.
Configure who can add or remove collaborators in My Cloud Docs and Team Docs.
Control whether external users outside the team can add or remove collaborators.
Decide whether document administrators receive notifications when collaborators are changed.

System Requirements

Item	Requirement
Operating system	A Windows device that can run the WPS365 client normally
App version	It is recommended to use the latest WPS365 or WPS Office for Windows client
Network	A stable internet connection is needed to open the admin console and save sharing presets
Other	An account with access to the enterprise admin console and the required admin permissions

Download & Installation

Before using Enterprise Document Share Preset Settings, install WPS Office or the WPS365 client on your Windows device and make sure your account can access the admin console.

Item	Details
Official download	WPS Office Free Download
Post-installation check	After launch, confirm that Admin Console is available from the lower-left area of the home page

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Administrators can centrally preset default enterprise file-sharing settings, including authorization scope, permission scope, collaborator management rules, and notification rules.	Microsoft 365 lets users choose permissions in Link settings and use Specific people to control access, but the official page mainly describes per-share actions.	Google Drive supports Viewer, Commenter, and Editor roles, and eligible work or school accounts can add expiration dates for specific recipients.	Notion lets users share pages with invited people, workspace members, or web links, and supports permission levels plus link expiration for web sharing.	Acrobat supports sharing PDF links and document review workflows, with the official page focused on file-level sharing actions.
WPS Advantages	Advantage: administrators can preset default sharing rules centrally instead of relying on users to configure each share manually. Distinct: the same settings area covers default permissions, collaborator management, and admin notifications.	Compared with WPS: the official workflow emphasizes choosing permissions during each sharing action, with less focus on centralized enterprise default presets on this page.	Compared with WPS: sharing roles and expiration controls are clearly documented, but the workflow is centered on file or folder sharing rather than a unified enterprise preset page.	Compared with WPS: page-level sharing is flexible and link expiration is supported, but the product focus is workspace and page collaboration rather than enterprise file-sharing defaults.	Compared with WPS: Acrobat is well suited to PDF sharing and review, while centralized preset governance for enterprise document-sharing defaults is less visible in the cited page.
Official Source	—	Share your documents	Share files from Google Drive	Sharing & permissions settings	Share PDF links in Acrobat

Overall Conclusion
If your organization needs administrators to define default document-sharing rules in one place, WPS is a practical fit for centralized governance. The other products also provide sharing controls, but their cited workflows focus more on sharing individual files or pages at the time of use.

Use Cases

No.	Scenario	Suitable for	Main challenge	How this feature helps
1	Standardizing enterprise sharing rules	IT admins, information security admins	Employees use inconsistent sharing permissions	Preset the default authorization scope and permission scope
2	Regulating collaborator management	Document admins, team leads	Collaborators may be added or removed without clear boundaries	Configure who can add or remove collaborators
3	Reducing external collaboration risk	Teams working with external partners	External participation can increase sharing risk	Set whether external users can change collaborators
4	Tracking permission changes	Document admins	Collaborator changes may happen without visibility	Enable notifications when collaborators are changed
5	Reviewing security settings regularly	Operations and compliance teams	Sharing policies need updates as business needs change	Recheck and save updated default settings regularly

Membership & Benefits

Free vs WPS Premium

Capability	Free users	WPS Premium
Basic office and basic PDF features	Available	Available
Cloud storage	1 GB	20 GB or more depending on plan
Multi-user sharing plans	Not applicable	Available through sharing-oriented plans for multiple members
Advanced features and expanded benefits	Limited	More advanced features and expanded benefits

Source: WPS Office pricing page

Recommendations

Scenario	Recommended plan	Why
Light personal office work	Free plan	Suitable for basic document work and basic PDF use
Individual users who need more cloud storage and advanced features	A WPS Premium plan	Better for ongoing document-heavy work and advanced feature needs
Teams that need shared access and centralized management	Sharing Plan or an enterprise-oriented plan	Better for multi-member collaboration, assignment, and subscription management

WPS membership center: Subscribe now