Gallery View New/Delete Records in WPS on Windows: Introduction

Gallery View New/Delete Records in WPS is a record-management feature for WPS multi-dimensional tables on Windows; it includes 2 core tasks, with 2 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	2	Matches the number of rows in the How-to Index
Available without membership	2	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

Gallery View New/Delete Records helps you manage data in a card-based view inside WPS multi-dimensional tables. You can use + Add Record to create a new card, or remove an unwanted record from a card's right-click menu.

This feature supports these main tasks:

Create a record by filling in fields in the right-side detail panel.
Delete a record directly from a gallery card.
Keep adding records continuously with Submit and continue adding.

It works well for product catalogs, asset libraries, project cards, and other visual record-management workflows.

System Requirements

Item	Requirement
Operating system	A Windows PC that can run WPS Office normally
App version	The latest version of WPS Office is recommended
Network	No mandatory network connection for local editing; keep a connection available for collaboration or cloud sync scenarios
Other	You need access to a file or workspace that contains a multi-dimensional table, plus edit permission for the data

Download & Installation

Item	Details
Official download	WPS Office Free Download
Installation	Download the Windows installer, complete the setup wizard, and open WPS Office
Check after installation	Open a multi-dimensional table, switch to Gallery View, and confirm that options such as + Add Record are available

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	In Gallery View for multi-dimensional tables, WPS lets you create a card with + Add Record and delete a record from the card's right-click menu.	Microsoft Lists lets users add items with + New and delete selected list items.	Google Sheets lets users insert and delete rows, columns, or cells, but the workflow is grid-based rather than gallery-card based.	Notion databases let users add cards in gallery view with + New. Each item is a page, and items can also be deleted.	Adobe Acrobat mainly supports adding or deleting PDF form fields in form-editing workflows, rather than managing database-style record cards.
WPS Advantages	Advantage: WPS keeps record creation and deletion inside a visual gallery card view. Distinct: the detail panel supports field entry and continuous record creation in one flow.	Compared with WPS: Microsoft focuses on list-item management, so the gallery-style card workflow is not the main interaction pattern.	Compared with WPS: Google Sheets focuses on spreadsheet row and cell operations instead of gallery-card record management.	Compared with WPS: Notion also supports gallery cards, but each record is a page, so the editing model differs from structured table-card maintenance.	Compared with WPS: Adobe Acrobat focuses on PDF form fields and does not provide the same type of gallery-based table record management.
Official Source	—	Add, edit, or delete list items	Add or move columns & cells	Intro to databases	PDF form field basics

Overall Conclusion
If you need to create and remove records in a visual card layout, WPS Gallery View is closer to that workflow than spreadsheet-grid or PDF-form tools. Other products offer related capabilities, but their interaction models are different from gallery-based record maintenance.

Use Cases

No.	Scenario	Suitable users	Main challenge	How this feature helps
1	Product card entry	E-commerce teams, catalog managers	Multiple fields must be entered quickly for each item	Use + Add Record to enter field values in one detail panel
2	Asset card cleanup	Content teams, design teams	Outdated or incorrect cards reduce browsing efficiency	Delete invalid records from the card menu
3	Repeated record entry	Project assistants, data-entry staff	Similar records need to be added one after another	Turn on Submit and continue adding for continuous entry
4	Shared data maintenance	Team collaborators	Shared card collections can accumulate redundant records	Remove unnecessary records directly in Gallery View
5	Visual information organization	Teachers, administrative staff	Records are easier to review in a card layout than in a grid	Add, review, and organize records as cards

Membership & Benefits

Free vs WPS Premium

Capability	Free	WPS Premium
Create records in Gallery View	✅ Available	✅ Available
Delete records in Gallery View	✅ Available	✅ Available
Basic PDF features	✅ Available	✅ Available
More advanced PDF, AI, and extended tools	Limited in some areas	More advanced capabilities are available
Cloud storage	1 GB	20 GB

Source: WPS Office pricing page

Recommendations

Scenario	Recommended plan	Why
Daily gallery record maintenance and basic add/delete tasks	Free	This feature itself is available for regular record management without membership
Users who also need more PDF tools, AI features, or more cloud storage	WPS Premium	A better fit for broader office workflows and added benefits beyond this feature

WPS membership: Subscribe now