WPS Share on Windows: Introduction

WPS Share is the sharing and collaboration feature in WPS Spreadsheet on Windows; it includes 3 core tasks, with 3 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	3	Matches the number of rows in the How-to Index
Available without membership	3	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

WPS Share is the built-in sharing feature for smart spreadsheets in WPS Office on Windows. It helps you send spreadsheet content to collaborators for viewing, commenting, or editing while controlling who can access the file.

Core capabilities include:

Start sharing and set permissions: open the share panel, choose the access scope, and assign Edit, View and Comment, or View permissions.
Send a share link in multiple ways: copy the link or send it through WeChat, collaboration tools, or a QR code.
Share a selected range: send only a selected cell range so recipients can jump to the target data more quickly.

This feature is useful for team collaboration, data collection, cross-team review, and focused spreadsheet sharing.

System Requirements

Item	Requirement
Operating system	A Windows device that can run WPS Office normally
App version	It is recommended to use the latest version of WPS Office
Network	A working internet connection is needed for sharing, link copying, and collaborative access
Other	Signing in to a WPS account is recommended before using sharing and collaboration features

Download & Installation

Item	Details
Official download	WPS Office Free Download
Post-install check	Launch WPS Office, open a smart spreadsheet, and confirm that the Share entry appears in the upper-right corner

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Supports sharing from the upper-right corner of a spreadsheet, setting scopes such as anyone or specific users, assigning Edit, View and Comment, or View permissions, copying links, using QR codes, and sharing a selected range.	OneDrive supports sharing files by link or with specific people, with view or edit permissions.	Google Drive supports file sharing with Viewer, Commenter, and Editor roles, plus link sharing.	Notion supports sharing pages, copying links, inviting members or guests, and setting access levels.	Acrobat mainly supports sharing PDF links and is centered on PDF documents rather than spreadsheet-native collaboration.
WPS Advantages	Advantage: sharing settings and link delivery can be completed directly from the spreadsheet interface. Distinct: selected-range sharing helps send only the data area that matters.	Compared with WPS: sharing is more file-level in the official workflow, and the official page does not describe selected-range sharing inside a spreadsheet.	Compared with WPS: role-based sharing is supported, but the official page does not describe direct selected-range sharing for spreadsheet cells.	Compared with WPS: it is more focused on page and database collaboration, not cell-range sharing in a spreadsheet grid.	Compared with WPS: the workflow is focused on PDF sharing rather than spreadsheet collaboration with range-based sharing.
Official Source	—	Share files and folders in Microsoft OneDrive	Share files from Google Drive	Sharing and permissions settings	Share PDF links in Acrobat

Overall Conclusion
WPS Share fits everyday spreadsheet collaboration closely on Windows, especially when you need to start sharing quickly, control permissions, and send only a key data range. Other products also support sharing, but their official workflows focus more on cloud files, pages, or PDF documents.

Use Cases

No.	Scenario	Suitable for	Main challenge	How Share helps
1	Team data entry	Project members, operations teams	Multiple people need to view or edit the same sheet	Set Edit permission and send a share link
2	Review and feedback	Managers, reviewers	Reviewers need to comment or read without changing data directly	Share with View and Comment or View permission
3	Focused data sharing	Analysts, finance teams	Recipients only need part of the spreadsheet	Use Share Selected Range after choosing the target cells
4	External link delivery	Cross-team or external collaborators	A spreadsheet entry needs to be sent quickly through chat tools	Copy the link or send a QR code
5	Access control updates	File owners	Shared access needs to be stopped or adjusted later	Turn sharing off or update permissions in the share panel

Membership & Benefits

Free vs WPS Premium

Feature area	Free users	WPS Premium
Writer, Spreadsheet, and Presentation core apps	✅ Available	✅ Available
Current Share basics	✅ Available	✅ Available
Some advanced features such as PDF tools	Limited in some areas	More advanced features available
Cloud storage	1 GB	Higher-capacity plans available
Multi-user sharing plans	Basic single-account use	Sharing Plan available for multiple users

Source: WPS Office pricing page

Recommendations

Usage scenario	Recommended plan	Why
Everyday personal spreadsheet sharing	Free	The current Share basics cover common viewing, commenting, and editing collaboration needs
Long-term team collaboration and broader advanced needs	WPS Premium or a team plan	Better suited to teams that need more cloud storage, multi-user sharing plans, or additional advanced features

WPS membership center: Subscribe now