How to Use WPS Share on Windows

Use WPS Share through 3 how-to topics in a smart spreadsheet, with 3 available without membership and 0 membership-related items.

How-to Index

How-to Guide

1. Start sharing and set permissions

Entry: Share button in the upper-right corner of the smart spreadsheet

1. Open the smart spreadsheet that you want to share.
2. Click Share in the upper-right corner.
3. In the share panel, click View/Edit with others.
4. Click Link permissions to set the sharing scope.
5. Choose Anyone or Specific users only as needed.
6. Assign Edit, View and Comment, or View permission.

Success Criteria

• Interface result: the share panel opens and shows sharing scope and permission options.
• Next action available: you can continue by copying the link or sending it to collaborators.

Tips While Using

• Common mistake: sending the link before checking permissions may give recipients the wrong access level.
• Environment note: sharing requires a network connection, and signing in is recommended.

2. Send a share link in multiple ways

Entry: Share panel → Copy Link or sharing icons

1. Finish setting the sharing scope and permissions first.
2. Click Copy Link to copy the sharing link to the clipboard.
3. If you want to send it directly, click WeChat, Collaboration, or QR Code below.
4. Send the link or QR code to the people who need access.

Success Criteria

• Interface result: the link is copied successfully, or available sharing methods are shown.
• Next action available: recipients can open the shared content through the link or QR code.

Tips While Using

• Common mistake: copying an older link and then changing permissions later. Check the current permission setting before sending.
• Environment note: some sending methods depend on installed apps or an available QR scanning environment.

3. Share a selected range

Entry: Select range → right-click → Share Selected Range

1. Select the cell range that you want to share in the spreadsheet.
2. Right-click the selected range.
3. Choose Share Selected Range.
4. In the settings panel, configure the sharing scope and permissions.
5. Send the generated sharing entry to the recipient.

Success Criteria

• Interface result: a share item for the selected range is created.
• Next action available: recipients can open the shared content and move to that range more quickly.

Tips While Using

• Common mistake: selecting the wrong range before sharing, which leads to the wrong shared area.
• Environment note: if the sheet contains a lot of content, check the selected range again before sending.