Send Email Message in WPS on Windows: Introduction

Send Email Message in WPS on Windows is an email action for automation workflows; this guide covers 4 core tasks, with 4 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	4	Matches the number of rows in the How-to Index
Available without membership	4	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

Send Email Message is an email action in the WPS Office automation editor on Windows. It is used to authorize a sender mailbox in a workflow and send email messages to specified recipients.

Core capabilities include:

Add the Send Email Message action to an automation flow.
Configure sender credentials with an account name, email address, and email authorization code.
Adjust advanced connection settings such as SMTP server, port, and SSL.
Separate credential settings from message parameter settings for clearer workflow setup.

This feature is useful for approval notices, workflow reminders, form response delivery, and other automated email tasks.

System Requirements

Item	Requirement
Operating system	A Windows device that can run WPS Office normally
App version	It is recommended to use the latest version of WPS Office for the full automation editor interface
Network	An internet connection is needed to sign in to the mailbox account and connect to the mail server
Other	A valid sender mailbox, an email authorization code, and recipient email addresses

Download & Installation

Before using Send Email Message, install the WPS Office desktop app for Windows and make sure the automation editor is available.

Item	Details
Official download	WPS Office Free Download
Check after installation	Open WPS Office, enter the automation editor, and confirm that Send Email Message appears under the Email category

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Adds a Send Email Message action inside the automation editor, with sender mailbox authorization and advanced settings for SMTP server, port, and SSL.	Power Automate includes email actions that can send from your account or a shared mailbox and can use dynamic content in flows.	The Gmail API supports creating MIME email content and sending it directly or sending from drafts.	Notion Mail lets users compose emails, add recipients and subjects, attach files, and schedule send; Notion states that Notion Mail is shutting down on September 22, 2026.	Acrobat focuses on sharing PDFs by email as attachments or links rather than providing a general email automation step.
WPS Advantages	Distinct: WPS keeps action selection, mailbox authorization, and connection settings in one Windows automation workflow step.	Compared with WPS: Microsoft centers this capability in Power Automate connectors and flow actions rather than a WPS-style in-app automation node.	Compared with WPS: Google centers this capability on API-based message construction and send calls, which is more developer-oriented.	Compared with WPS: Notion focuses on email composition and scheduling, not a Windows workflow node; the official help page also notes a shutdown date.	Compared with WPS: Adobe focuses on PDF sharing by email, so the email capability is tied to document distribution instead of workflow email setup.
Official Source	—	Create flows for popular email scenarios	Create and send email messages	Compose an email	Share PDFs via email in Acrobat on desktop

Overall Conclusion
If you want email sending to be configured as a direct step inside a Windows automation workflow, WPS provides a more centralized setup path. Microsoft, Google, Notion, and Adobe each emphasize a different model, such as flow platforms, APIs, email composition, or PDF sharing.

Use Cases

No.	Scenario	Suitable For	Main Need	How This Feature Helps
1	Approval result notifications	Admin and operations teams	Sending follow-up emails manually after approvals	Add Send Email Message to the workflow to notify recipients automatically
2	Form submission confirmations	Form owners	Sending confirmation emails after receiving data	Use an authorized sender mailbox to send confirmation messages automatically
3	Scheduled business reminders	Project and sales teams	Repeated reminders are easy to miss	Trigger reminder emails through an automation workflow
4	Multi-mailbox business sending	Business users	Different tasks need different sender accounts	Authorize different mailbox accounts in credentials
5	Custom mail server delivery	Advanced users and support teams	Default settings may not fit every mailbox service	Fill in SMTP server, port, and SSL settings in advanced options

Membership & Benefits

Free vs WPS Premium

Capability	Free	WPS Premium
Basic Writer, Spreadsheet, and Presentation components	Available	Available
Current Send Email Message action	Available	Available
Some advanced PDF and AI features	Varies by feature	Broader access
Cloud storage and multi-member sharing plans	Basic level	Higher limits or multi-member options

Source: WPS Office pricing page; Why do I need to pay for WPS Office?

Recommendations

Scenario	Recommended Plan	Why
You only need to configure Send Email Message in an automation workflow	Free	This feature can be used without membership
You also need broader PDF, AI, or sharing benefits	WPS Premium	Better fit for users who need expanded office and collaboration benefits

Subscribe here: Get WPS Premium

Source: WPS Office pricing page