WPS Shortcut on Windows: Introduction

WPS Shortcut is a quick-access feature for frequently used smart spreadsheets in WPS Cloud; it includes 3 core tasks, with 3 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	3	Matches the number of rows in the How-to Index
Available without membership	3	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index
Version limits	None stated	Use the currently available entry points in WPS Office

About This Feature

Overview

Shortcut helps you add frequently used smart spreadsheets as shortcut entries in WPS Cloud so you can find and open them faster without searching through recent files or multiple folder levels each time.

Core tasks include:

Add a shortcut from the cloud document list for faster file access.
Add a shortcut from the document title bar while the spreadsheet is open.
Remove a shortcut without affecting the original file.

This feature is useful for daily collaboration, team file organization, and personal high-frequency spreadsheet access. It keeps important files easier to reach while leaving the original file unchanged.

System Requirements

Item	Requirement
Operating system	A Windows device that can run WPS Office normally
App version	The latest version of WPS Office is recommended
Network	An internet connection is needed for WPS Cloud, team documents, and shortcut sync
Other	Sign in to your WPS account and make sure the target file is available in WPS Cloud or a team document space

Download & Installation

Item	Details
Official download	WPS Office Free Download
Check after installation	Open WPS Office, enter WPS Cloud or open a smart spreadsheet, and confirm that the Add Shortcut entry is available

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Supports adding a shortcut for a smart spreadsheet from the cloud document list or from inside the document, then opening it from the target folder.	OneDrive lets users add shared folders as shortcuts to My files for easier access later.	Google Drive lets users create shortcuts for files or folders and place them in another location for organization.	Notion mainly uses Favorites and sidebar navigation for quick access to important pages.	Adobe Acrobat provides Recent files and starred files for quick access to files you use often.
WPS Advantages	Distinct: WPS provides both a list entry point and an in-document entry point for spreadsheet shortcuts, and removing a shortcut does not remove the original file.	Compared with WPS: the official workflow focuses on shared-folder shortcuts in OneDrive rather than spreadsheet shortcuts from inside a document.	Compared with WPS: Google Drive supports file and folder shortcuts, but the workflow is centered on Drive file organization.	Compared with WPS: Notion offers page favorites rather than a dedicated spreadsheet shortcut workflow.	Compared with WPS: Acrobat focuses on recent and starred files rather than placing spreadsheet shortcuts in cloud folders.
Official Source	—	Add shortcuts to shared folders in OneDrive	Find files and folders with Google Drive shortcuts	Navigate with the sidebar	Workspace basics

Overall Conclusion
WPS Shortcut fits users who want to keep frequently used smart spreadsheets easy to reach in WPS Cloud over time. Compared with the alternatives above, it is closer to everyday spreadsheet access and organization instead of only recent-file access or page favorites.

Use Cases

No.	Scenario	Suitable users	Main issue	How Shortcut helps
1	Keep recurring reports easy to reach	Daily office users	Important spreadsheets can be pushed out of recent files	Add a shortcut to a commonly used folder
2	Organize shared team materials	Team members	Team files may be buried in deep folder structures	Add shared spreadsheets to a faster-access location
3	Organize while editing	Spreadsheet editors	You may need to return to the file list after opening a file	Add a shortcut directly from the open document
4	Clean up outdated entries	All users	Too many shortcuts can reduce browsing efficiency	Remove shortcuts you no longer need while keeping the original file
5	Reach common files across devices	Signed-in users	The same spreadsheet may need to be found again on another device	Use synced cloud shortcuts to reopen the target file faster

Membership & Benefits

Free vs WPS Premium

Capability	Free	WPS Premium
Add and remove Shortcut entries	Available	Available
Basic cloud document access	Available	Available
More PDF, AI, and advanced tools	Basic or limited access by feature	Broader access to advanced tools and added benefits
Cloud storage and multi-user sharing plans	Basic allocation	More storage or sharing options depending on the selected plan

Source: WPS Office pricing page

Recommendations

Scenario	Recommended plan	Why
You mainly need to organize and reopen frequently used smart spreadsheets	Free	Shortcut itself is available for everyday lightweight organization
You also need more advanced office features	WPS Premium	Better fit if you also need expanded tools, more cloud space, or broader plan benefits

WPS membership page: Subscribe to WPS Premium