WPS Local Archive Folder on Windows: Introduction

WPS Local Archive Folder is a Windows email archiving feature for storing messages on your computer; it includes 3 core tasks, with 3 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	3	Matches the number of rows in the How-to Index
Available without membership	3	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

Local Archive Folder helps you save email messages to a designated location on your Windows computer for offline access, long-term retention, and mailbox cleanup. You can create a local archive folder, define automatic archive rules for older mail, and then open archived messages directly from the mail list.

Core capabilities include:

Create a local archive folder for archived mail storage.
Set automatic archive rules by scope, frequency, and time condition.
View archived mail and attachments from the Local Archive area.

System Requirements

Item	Requirement
Operating system	A Windows computer with permission to read from and write to local storage
App version	It is recommended to use the latest WPS Office and WPS Mail version
Network	Staying online is recommended when creating or adjusting archive rules; viewing already archived mail locally does not require a constant connection
Other	Make sure local storage space is available, and back up the archive folder regularly

Download & Installation

Item	Details
Official download	WPS Office Free Download
Post-installation check	Open WPS Mail, go to Settings, and confirm that Mail Tools and Local Archive Management are available

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Lets you create a local archive folder in mail settings, define automatic archive rules, and view archived messages and attachments from the Local Archive folder.	Outlook provides an Archive folder for moving messages out of the inbox, and archived items remain searchable from the search box or by opening the Archive folder.	Gmail lets users archive messages so they leave the inbox but remain available under All Mail, and archived messages can be found with `in:archive`.	Notion supports offline pages in its desktop and mobile apps, including manually downloaded pages and some automatic offline downloads on paid plans, but this is page access rather than mailbox archiving.	Acrobat for Outlook can convert email messages and attachments to PDF and supports manual or automatic archival to PDF on Windows, which is document archiving rather than a mailbox archive folder.
WPS Advantages	Advantage: WPS keeps local archive folder creation, automatic archive rules, and archived mail access in one mail workflow. Distinct: Archived mail stays visible from the left-side mail list.	Compared with WPS: Outlook supports archive access and search, but Microsoft's official page centers on the built-in Archive folder rather than a separate local archive folder workflow managed inside one settings panel.	Compared with WPS: Gmail supports archive and search, but it focuses on inbox cleanup and does not provide a dedicated local archive folder with automatic local archive rule settings.	Compared with WPS: Notion offers offline page access, but it does not provide a mail-specific local archive folder process.	Compared with WPS: Acrobat is better suited to saving email content as PDF files and does not provide mailbox archive rules with an in-app local archive folder list.
Official Source	—	Archive in Outlook for Windows	Archive Gmail messages	Use pages offline	Convert email messages and attachments to PDF in Outlook

Overall Conclusion
If you want a Windows email workflow that combines archive location setup, automatic archiving, and archived mail access in one place, WPS Local Archive Folder is a direct fit. Microsoft and Google both support message archiving, but their official workflows focus on different archive models. Notion and Adobe cover offline pages or PDF-based email preservation rather than the same type of mailbox local archive folder workflow.

Use Cases

No.	Scenario	Suitable Users	Main Challenge	How Local Archive Folder Helps
1	Cleaning up a crowded mailbox	Heavy email users	Too many old messages reduce inbox efficiency	Move older mail into a local archive folder
2	Archiving mail on a schedule	Admin, sales, and project users	Historical mail needs regular organization	Use automatic archive rules with time and frequency settings
3	Reading old mail offline	Users who travel often or have unstable internet	Old messages are not always available online	Open archived mail and attachments from the Local Archive folder
4	Reducing server storage pressure	Team mailbox users	Server mailbox space is limited	Keep older messages locally instead of in the active mailbox
5	Backing up mail before device changes	Users replacing or reorganizing a PC	Historical mail may become scattered	Keep archived mail in one local folder and back it up in advance

Membership & Benefits

Free vs WPS Premium

Capability	Free	WPS Premium
Local archive folder	✅ Available	✅ Available
Automatic archive rules	✅ Available	✅ Available
View archived mail	✅ Available	✅ Available
Advanced PDF editing, OCR, templates, and broader add-on features	Basic or limited access depending on the feature page	Broader advanced features and higher usage allowances

Source: WPS Office pricing page

Recommendations

Scenario	Recommended Plan	Why
You mainly need to organize and view archived mail locally	Free	Local archive folders, automatic archive rules, and archived mail viewing are available directly
You also need broader PDF, template, or AI-related office features	WPS Premium	A practical fit when email archiving is only one part of your overall office workflow

WPS membership center: Subscribe now