WPS Insert Local File on Windows: Introduction

WPS Insert Local File is a Smart Document file insertion feature on Windows; it includes 5 core tasks, with 5 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	5	Matches the number of rows in the How-to Index
Available without membership	5	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index
Version limit	None	No version threshold is stated for this feature

About This Feature

Overview

Insert Local File lets you add images, videos, and common document files from your computer into a WPS Smart Document, making it easier to keep reference materials, attachments, and supporting files in one place.

Core tasks include:

Insert a local file from the top Insert menu.
Insert a local file from the Insert Content entry.
Insert a local file above or below a paragraph with the paragraph handle.
Drag and drop a file directly into the editing area.
Paste a copied local file into the document.

After insertion, images can appear directly in the document, while other common files are typically kept as attachments in the document. This is useful for project materials, supporting notes, and shared collaboration files.

System Requirements

Item	Requirement
Operating system	A Windows computer with access to the local file system
App version	It is recommended to use the latest version of WPS Office
Network	A stable network is typically helpful for upload and collaborative viewing after insertion
Other	Local file read permission and access to the Smart Document editing interface

Download & Installation

Before using Insert Local File, install WPS Office on your Windows device, sign in to an available account, and open a Smart Document.

Item	Details
Official download	WPS Office Free Download
Check after installation	Launch WPS Office, open a Smart Document, and confirm that Insert, Insert Content, or paragraph handle entries are available

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Supports inserting local files in Smart Documents through the menu, Insert Content, paragraph handle, drag and drop, and paste.	Word supports embedding or linking an existing file through Insert > Object > Create from File.	Google mainly provides a workflow to upload files and folders to Google Drive for cloud management, with fewer direct in-document local file insertion paths.	Notion supports file blocks for uploading local files, drag-and-drop uploads, and embedded links in pages.	Acrobat supports adding attachments to PDFs for file packaging inside a PDF workflow.
WPS Advantages	Advantage: 5 common entry points are available in one feature flow. Distinct: It fits collaborative document editing when local materials need to be added quickly.	Compared with WPS: it is more focused on embedded or linked objects.	Compared with WPS: it is more focused on uploading to Drive first and then managing files in the cloud.	Compared with WPS: files are managed more as page blocks, which fits knowledge-base style pages.	Compared with WPS: it is mainly designed for PDF attachment workflows rather than regular document editing insertion.
Official Source	—	Embed or link to a file in Word	Upload files & folders to Google Drive	Images, files & media	Add attachments to PDFs in Acrobat

Overall Conclusion
WPS is a practical choice when you want to add local materials directly during Smart Document editing on Windows. Other products also support file insertion or attachment management, but their workflows are more centered on object embedding, cloud upload, page blocks, or PDF attachments.

Use Cases

No.	Scenario	Suitable for	Main challenge	How this feature helps
1	Project material collection	Project managers and team members	Files are scattered across local folders	Use the top menu or drag and drop to gather files into one document
2	Supporting notes in collaboration	Operations, product, and design teams	A document needs images, videos, or attachments together with text	Use Insert Content or paste to add supporting materials quickly
3	Adding files around a paragraph	Editors and document organizers	A file needs to be inserted near a specific paragraph	Use the paragraph handle to insert above or below the paragraph
4	Fast collection of screenshots and assets	Trainers, support teams, and instructors	Local screenshots and assets need to be added quickly	Drag files directly into the editing area
5	Reusing copied local files	Everyday office users	A file has already been copied and should be inserted without browsing again	Paste the copied file directly into the document

Membership & Benefits

Free vs WPS Premium

Capability	Free users	WPS Premium
Insert local files in Smart Documents	✅ Available	✅ Available
Core Writer, Spreadsheet, and Presentation components	✅ Available	✅ Available
Some advanced PDF and extended tools	Limited in some cases	✅ More advanced tools available
Cloud storage and added services	Basic quota	More storage and added services

Source: WPS Office pricing page; Why pay for WPS Office

Recommendations

Usage scenario	Recommended plan	Why
Everyday insertion of images, documents, and common attachments	Free	This feature itself has no membership restriction and works for routine document editing
Need more PDF tools, advanced features, or more cloud services	WPS Premium	Suitable when you also need broader advanced tools and added services

WPS membership center: Subscribe now

Source: WPS Office pricing page