WPS Insert Local File on Windows: Introduction

WPS Insert Local File on Windows lets you place a local file into a spreadsheet and keep it with the workbook; this guide covers 1 core task, with 1 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	1	Matches the number of rows in the How-to Index
Available without membership	1	Matches the number of Free rows in the How-to Index
Membership-related items	0	Matches the number of membership-related rows in the How-to Index

About This Feature

Overview

Insert Local File is a spreadsheet feature in WPS Office for Windows that lets you insert a local file, such as an image, PDF, or document, into the current worksheet as an attachment-style object.

Key capabilities include:

Insert a local file near the selected cell position.
Use the Insert tab and the Local File entry to choose and place a file.
Drag the inserted file icon to adjust its display position.
Keep the embedded file saved together with the workbook for sharing.

This is useful for expense sheets, project trackers, delivery lists, and reference tables where data and supporting files need to stay together in one workbook.

System Requirements

Item	Requirement
Operating system	A Windows PC that can run WPS Office normally
App version	It is recommended to use the latest version of WPS Office
Network	No mandatory internet connection is required for inserting a local file itself
Other	You need permission to read the local file and open the target spreadsheet

Download & Installation

Item	Details
Official download	WPS Office Free Download
Post-install check	Open WPS Spreadsheet, then confirm that the Local File entry is available on the Insert tab

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	WPS lets you use Insert > Local File in a spreadsheet to add a local attachment, move its icon, and keep the file with the workbook when saving or sharing.	Excel supports inserting a file into a worksheet through Insert > Object, including embedded objects and linked objects.	Google Sheets officially supports links and file smart chips for files, but no official page was found for directly embedding a local file into a sheet as a native object.	Notion supports uploading files to a page or a Files & media property, and it can store uploaded files inside pages and databases.	Acrobat supports attaching files to a PDF so they travel with the PDF, but this is a PDF workflow rather than a spreadsheet workflow.
WPS Advantages	Advantage: The entry is directly placed in the spreadsheet insert workflow, which is convenient when you want worksheet data and supporting files in one workbook.	Compared with WPS: Excel uses the Object workflow, which is flexible for embedded or linked objects but is framed as a general object feature.	Compared with WPS: Google Sheets focuses more on links and file smart chips than on directly embedding a local file inside spreadsheet content.	Compared with WPS: Notion is better aligned with page and database file management than with cell-based spreadsheet attachment handling.	Compared with WPS: Adobe attachment handling is designed for PDFs, not for organizing attachments inside spreadsheet rows and cells.
Official Source	—	Insert an object in Excel	Insert smart chips in Google Sheets	Images, files & media in Notion	Add attachments to PDFs in Acrobat

Overall Conclusion
If you want to keep spreadsheet data and local supporting files together in one workbook, WPS provides a direct spreadsheet-oriented entry for that workflow. Excel also supports embedded objects, while Google Sheets is more link-centered, and Notion and Adobe focus on page-based files and PDF attachments.

Use Cases

No.	Scenario	Suitable for	Main pain point	How this feature helps
1	Expense record filing	Finance teams, admins	Amounts and receipts are stored separately	Insert receipts, PDFs, or images into the detail sheet
2	Project material tracking	Project managers, operations teams	Data tables and supporting documents are split across locations	Insert contracts, briefs, or local reference files into the tracker
3	Delivery checklist management	Sales teams, implementation teams	Delivery records and files are hard to match	Insert delivery files near the related checklist row
4	Teaching material organization	Teachers, trainers	Schedules and course files are managed separately	Insert handouts, images, or PDFs into the course sheet
5	Internal review archiving	Review teams, legal teams	Supporting evidence takes time to locate	Keep related files embedded with the worksheet for one-file storage

Membership & Benefits

Free vs WPS Premium

Capability	Free	WPS Premium
Insert Local File	✅ Available	✅ Available
Basic PDF features	✅ Available	✅ Available with a broader feature set
Cloud storage	1 GB	20 GB
Templates	Limited	More advanced templates and related benefits
AI-related tools	Limited access	More AI-related tools and usage allowances

Source: WPS Office pricing page

Recommendations

Use case	Recommended plan	Why
Occasional spreadsheet attachments	Free	This feature itself is available without membership and fits light office work
Ongoing document management with more cloud and extended tools	WPS Premium	Better suited for users who also need more storage, templates, and broader office benefits

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