How to Use WPS Insert Local File on Windows

Use Insert Local File with 5 how-to topics, including top ribbon insertion and Insert Content insertion, then follow the steps under the topic you need.

How-to Index

How-to Guide

1. Insert a local file from the top ribbon

Entry: Top ribbon → Insert → Local File

1. Place the cursor where you want to insert the file.
2. Click Insert on the top ribbon.
3. Select Local File.
4. In the file picker, choose the file from your computer.
5. Click Open to finish the insertion.

Success Criteria

• Interface result: The selected file appears near the current cursor position.
• What you can do next: Continue editing the document or insert more content.

Tips While Using

• Common mistake: If the cursor is not placed first, the file may appear in an unexpected location.
• Environment note: Larger files may take more time to insert and upload.

2. Insert a local file from Insert Content

Entry: Insert Content → Local File

1. Place the cursor in the blank paragraph where you want the file.
2. Click Insert Content on the left side.
3. Select Local File.
4. Choose the target file in the file picker.
5. Click Open to finish the insertion.

Success Criteria

• Interface result: The file appears in the current blank paragraph area.
• What you can do next: Continue adding text or other content before or after that paragraph.

Tips While Using

• Common mistake: If the blank paragraph is not the intended one, the insertion position may differ from what you expect.

3. Insert a local file with the paragraph handle

Entry: Paragraph handle → Insert above / Insert below → Local File

1. Move the cursor near the target paragraph.
2. Click the paragraph handle on the left side.
3. Select Insert above or Insert below.
4. Select Local File.
5. Choose the local file in the file picker.
6. Click Open to finish the insertion.

Success Criteria

• Interface result: The file appears above or below the selected paragraph.
• What you can do next: Continue organizing the document structure around that paragraph.

Tips While Using

• Common mistake: Choosing Insert above instead of Insert below, or the reverse, can place the file in the wrong position.

4. Insert by drag and drop

Entry: Local folder → Drag into the document editing area

1. Open the Smart Document editing interface.
2. Select the file in your local file system.
3. Drag the file directly into the document editing area.
4. Release the mouse and wait for the file to be inserted automatically.

Success Criteria

• Interface result: The file is placed near the drop location.
• What you can do next: Drag more files in or continue editing the document.

Tips While Using

• Common mistake: Dropping the file outside the editing area will not complete the insertion.
• Environment note: Large files may need extra upload time after dropping.

5. Insert by pasting a copied file

Entry: Copy a local file → Paste in the document area

1. Copy the target file in your local file system.
2. Return to the Smart Document editing interface.
3. Paste at the target location.
4. Wait for the file to appear in the document in its corresponding form.

Success Criteria

• Interface result: The copied file appears in the document.
• What you can do next: Continue editing text, move the content, or paste another file.

Tips While Using

• Common mistake: Copying a file path or text instead of the file itself will not produce the same result.
• Environment note: Keyboard shortcuts work only when the document window is active.