WPS Insert Local File on macOS: Introduction

WPS Insert Local File on macOS lets you place a local file into a spreadsheet near the selected cell and keep it with the workbook; this guide covers 1 core task, with 1 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	1	Matches the number of rows in the How-to Index
Available without membership	1	Matches the number of Free rows in the How-to Index
Membership-related items	0	Matches the number of membership-related rows in the How-to Index

About This Feature

Overview

Insert Local File is a spreadsheet feature in WPS Office for Mac that lets you add a local file, such as an image, PDF, or document, into the current worksheet. It is useful when you want to keep data and supporting materials in one workbook.

This feature can help you:

insert a local file near the selected cell;
add common file types such as images, PDFs, Word documents, and Excel files;
keep the inserted file with the workbook when you save or share it.

It fits workflows such as expense tracking, project documentation, contract records, and customer file management. If you often need spreadsheet data and supporting files in one place, this workflow can reduce back-and-forth file searching.

System Requirements

Item	Requirement
Operating system	A macOS device that can run WPS Office for Mac normally
App version	It is recommended to use the latest version of WPS Office for Mac
Network	No mandatory network connection is required for inserting a local file itself; network access is recommended for download, updates, and sharing
Other	You need permission to read the local file and edit the target workbook

Download & Installation

Item	Details
Official download	WPS Office Free Download
Post-install check	Open WPS Spreadsheet, open a workbook, and confirm that the Insert tab shows the Local File entry

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	In a spreadsheet, you can select a cell and use the Local File button on the Insert tab to add a local file. The inserted content can stay with the workbook when saved or shared.	Excel supports inserting a file into a workbook as an embedded object or a linked object, and it can display the file as an icon.	Google Sheets supports file smart chips in cells, which are mainly based on file links rather than embedded local attachments.	Notion supports uploading files or adding embedded links in pages and in the Files & media property of databases.	Acrobat supports adding files as attachments to a PDF, which is designed for PDF documents rather than spreadsheets.
WPS Advantages	Advantage: the entry is directly available on the spreadsheet Insert tab for adding local supporting files in a worksheet workflow. Distinct: the inserted file can stay with the workbook for saving and sharing.	Compared with WPS: Excel focuses on embedded and linked object workflows, and Microsoft notes that embedded objects increase workbook size.	Compared with WPS: Sheets focuses more on linked file references through smart chips instead of embedded local files in a spreadsheet workbook.	Compared with WPS: Notion is better aligned with page and database file management, not a traditional cell-based spreadsheet attachment flow.	Compared with WPS: Acrobat attachment workflows are built for PDFs and do not provide a cell-based spreadsheet insertion experience.
Official Source	—	Insert an object in your Excel spreadsheet	Insert smart chips in your Google Sheets	Images, files & media	Add attachments to PDFs

Overall Conclusion

If your workflow depends on keeping spreadsheet data and supporting files together, WPS Insert Local File is closely aligned with that use case. Excel also supports embedded and linked file objects, while Google Sheets focuses more on linked file references, and Notion and Acrobat are better suited to page-based file management and PDF attachment workflows.

Use Cases

No.	Scenario	Suitable users	Main pain point	How this feature helps
1	Expense record filing	Finance teams, admin staff	Spreadsheet data and receipts are stored separately	Insert local receipts or PDF files into an expense sheet
2	Project material collection	Project managers, team members	Progress sheets and supporting documents are not kept together	Insert notes, images, or contract files into a project sheet
3	Customer record management	Sales teams, support teams	Customer data and attachments require separate lookup	Insert quotations, agreements, or screenshots into a customer tracker
4	Teaching material organization	Teachers, trainers	Schedules and supporting materials are scattered	Insert handouts or reference files into a teaching plan sheet
5	Approval record archiving	Operations teams, managers	Approval sheets do not include original attachments	Insert supporting files into an approval checklist

Membership & Benefits

Free vs WPS Premium

Capability	Free users	WPS Premium
Basic Writer, Spreadsheet, and Presentation features	Available	Available
Basic PDF features and PDF reading	Available	Available
Some advanced PDF and advanced tools	Limited or unavailable	Available
Cloud storage	1 GB	20 GB or higher plan benefits
AI-related features	Some features are limited	Broader access and usage scope

Source: WPS Office pricing page

Recommendations

Usage scenario	Recommended plan	Why
Occasional local file insertion in spreadsheets and everyday document work	Free	This feature itself has no membership restriction, so light daily use is covered
Need more PDF tools, cloud storage, or AI support	WPS Premium	Better suited for users who also need more advanced office capabilities

Membership page: Subscribe to WPS Premium