WPS Automation Process on Windows: Introduction

WPS Automation Process is the automation workflow feature in Smart Spreadsheet Data Tables; this guide covers 2 core tasks, with 2 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	2	Matches the number of rows in the How-to Index
Available without membership	2	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

Automation Process is the visual workflow automation feature in WPS Smart Spreadsheet Data Tables on Windows. It helps you automate record-based updates and scheduled tasks in one workspace. You can start from workflow templates or build a process in the editor by combining trigger conditions and actions.

Core capabilities include:

Create automation workflows: open the Automation Process panel and start with a template or a custom flow.
Manage automation workflows: enable, disable, edit, copy, delete, and review run logs for existing flows.

Typical use cases include recurring reminders, record-based updates, message notifications, and table data handling.

System Requirements

Item	Requirement
Operating system	A Windows device that can run WPS Office normally
App version	It is recommended to use the latest version of WPS Office
Network	An internet connection is recommended when creating flows, enabling flows, or viewing run logs
Other	You need access to Smart Spreadsheet Data Tables and the required editing permissions

Download & Installation

Item	Details
Official download	WPS Office Free Download
Check after installation	Open WPS Office, enter a Smart Spreadsheet Data Table, and confirm that the Automation Process entry is visible at the top

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	In Smart Spreadsheet Data Tables, Automation Process lets you start from workflow templates, set triggers such as new record, edited record, specified time in a record, or scheduled time, and run actions such as add record, edit record, find content, run script, or send message.	Power Automate cloud flows are built around triggers and actions. A flow must include at least one trigger and one action, and steps can be added or replaced in the designer.	AppSheet Automation organizes workflows with bots, events, processes, and tasks, and can trigger automation from app events, data changes, schedules, or Google Workspace interactions.	Notion database automations use triggers and actions, and can run when a page is added, when a property is edited, or on a recurring schedule.	Acrobat guided actions are designed for PDF batch processing. They combine multiple commands into a single action, but they are not record-based table workflows.
WPS Advantages	Advantage: workflow creation and management stay inside Smart Spreadsheet Data Tables. Distinct: it combines record triggers, scheduled triggers, template-based setup, and run-log review in one place.	Compared with WPS: it is more centered on a separate flow designer and cross-service automation, rather than in-table workflow management.	Compared with WPS: it offers structured event, process, and task configuration, but some automation features require a subscription before they run as expected.	Compared with WPS: database automations cover common triggers and actions, but broader automation availability is tied to paid plans.	Compared with WPS: it is better suited to PDF action sequences and does not provide the same kind of Smart Spreadsheet record automation workflow.
Official Source	—	Power Automate triggers and actions	AppSheet bots essentials	Notion database automations	Adobe guided actions

Overall Conclusion
WPS Automation Process is well suited to teams that want to build workflows directly around Smart Spreadsheet records and scheduled tasks. When the main goal is to create, enable, and maintain table-based automation in one workspace, this approach is straightforward for daily use.

Use Cases

No.	Scenario	Suitable for	Main challenge	How it helps
1	Recurring reminders	Project managers, administrative staff	Fixed-time reminders are easy to miss	Use a scheduled trigger with send message actions
2	New-record follow-up	Operations and sales teams	New records often require repeated manual follow-up	Trigger actions automatically after a new record is added
3	Status-change notifications	Collaborative teams	Updates are not always communicated in time	Send messages after a record is edited
4	Table data lookup and handling	Data maintenance staff	Repeated lookup and updates take time	Use find content and edit record actions in one flow
5	Workflow troubleshooting	Table administrators	It can be hard to locate the cause of automation issues	Review run logs to check trigger and execution history

Membership & Benefits

Free vs WPS Premium

Feature area	Free users	WPS Premium
Automation Process basic use	Available	Available
Advanced PDF tools	Basic tools available	More advanced tools available
Cloud storage	1 GB	20 GB or higher depending on plan
Templates and advanced resources	Partial access	Broader access to advanced features and resources

Source: WPS Office pricing page

Recommendations

Usage scenario	Recommended plan	Why
You mainly need Smart Spreadsheet automation workflows	Free	The feature description shows no membership restriction for this workflow feature
You also need more PDF tools, cloud storage, or broader office resources	WPS Premium	Suitable for users who need more office capabilities beyond this workflow feature

WPS membership center: Subscribe now