WPS Barcode Field on Windows: Introduction

WPS Barcode Field is a barcode field type in Smart Form data tables; it includes 2 core tasks, with 2 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	2	Matches the number of rows in the How-to Index
Available without membership	2	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

Barcode Field is a field type in WPS Smart Form data tables for entering, storing, and displaying barcode or QR code content. It supports scan-based entry and manual input, and it can generate a matching barcode from the stored content. This makes it useful for inventory tracking, ticket verification, material intake, and other structured data-entry workflows.

Core capabilities include:

Create a barcode field: add a dedicated barcode column to a data table and set a custom field name.
Configure the input method: keep manual entry available or limit the field to mobile scan entry only.

System Requirements

Item	Requirement
Operating system	A Windows device that can run WPS Office and access Smart Form data tables
App version	It is recommended to use the latest version of WPS Office
Network	A network connection is needed when opening online tables, syncing field settings, or using mobile scan entry
Other	To use the mobile-scan-only option, prepare a mobile device that can scan barcodes or QR codes

Download & Installation

Item	Details
Official download	WPS Office Free Download
Check after installation	Open WPS Office, enter a Smart Form data table, and confirm that Barcode appears in the field type list

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	WPS Smart Form data tables can add a barcode field that supports barcodes and QR codes, with scan entry or manual input options.	Microsoft Forms officially supports sharing a form by QR code, while official Microsoft Q&A pages indicate there is no built-in way to scan a barcode or QR code directly into a response field.	Google Forms developer documentation supports generating prefilled URLs, but it does not document a built-in barcode field or native scan-to-fill field input.	Notion database properties include text, number, URL, phone, and other property types, but the official property list does not include a dedicated barcode field.	Adobe Acrobat supports barcode fields in PDF forms, including formats such as QR Code, PDF417, and Data Matrix.
WPS Advantages	Advantage: WPS provides a barcode field directly at the table-field level and lets you control the input method for structured data entry.	Compared with WPS: Microsoft Forms is more focused on form distribution and response collection than on native barcode fields inside a data table.	Compared with WPS: Google Forms can support prefilled workflows, but it does not provide native barcode field settings.	Compared with WPS: Notion can store code text in general properties, but it does not provide a dedicated barcode field or scan-entry setting.	Compared with WPS: Acrobat is suited to barcode design in PDF forms, while WPS is closer to online table-based field entry and record management.
Official Source	—	Send a form and collect responses	Class FormResponse	Database properties	Barcodes in forms overview

Overall Conclusion
If you need to manage barcode content directly inside an online data table and control how each field is filled in, WPS Barcode Field is a practical fit for structured workflows. Microsoft, Google, and Notion are closer to form-sharing or general-property scenarios, while Adobe Acrobat is more focused on barcode use in PDF forms.

Use Cases

No.	Scenario	Suitable Users	Main Pain Point	How Barcode Field Helps
1	Product inventory tracking	Warehouse staff, store operations teams	Large volumes of product codes are slow to enter manually and easy to mistype	Create a barcode field and record product codes through scanning or manual entry
2	Ticket or receipt verification	Finance teams, administrative staff	Ticket numbers are scattered and hard to verify efficiently	Store barcode content in one table for centralized checking
3	Material intake by scanning	Purchasing and warehouse teams	Material codes must be recorded quickly during intake	Set the field for scan entry to speed up registration
4	Mobile inspection logging	Field inspectors and site staff	Device codes are inconvenient to type on site	Turn on mobile-scan-only entry and scan the device code directly
5	Code archive management	Project teams and operations teams	Code formats are inconsistent and hard to search later	Use a dedicated barcode field to manage barcode and QR code content in one place

Membership & Benefits

Free vs WPS Premium

Feature Area	Free	WPS Premium
Basic Barcode Field usage	✅ Available	✅ Available
Basic PDF features	✅ Available	✅ Available
Advanced PDF and more advanced tools	Some features are limited	✅ Available
Cloud storage	1 GB	Higher-capacity plans are available
AI-related tools	Some usage is limited	More tools are available

Source: WPS Office pricing page

Recommendations

Scenario	Recommended Plan	Why
You only need to create and use Barcode Field in data tables	Free	The feature information shows no membership restriction for this field
You also need more advanced office, PDF, or AI tools	WPS Premium	A better fit when your work goes beyond barcode fields and needs more advanced tools

WPS membership center: Subscribe now