WPS New on macOS: Introduction

WPS New is a smart document component inside Smart Spreadsheet on macOS; it includes 4 core tasks, with 4 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	4	Matches the number of rows in the How-to Index
Available without membership	4	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

WPS New on macOS is a smart document feature inside Smart Spreadsheet. It lets you create and edit rich-text content directly in the same .sst file, so spreadsheet data and written notes stay together in one workspace.

Its main capabilities include:

Create a smart document from the bottom tab bar.
Format content with the editing toolbar, including paragraph styles, font size, bold, italic, underline, strikethrough, color, superscript and subscript, and inline code.
Insert rich content through + Insert or by typing /, including images, tables, and code blocks.
Navigate with the left outline panel and switch components from the bottom tab bar.

This workflow is useful for project notes, data explanations, collaboration records, and draft planning. It helps reduce switching between a worksheet and a separate document while keeping related content in one file.

System Requirements

Item	Requirement
Operating system	A Mac device that can run WPS Office normally
App version	It is recommended to use the latest version of WPS Office for Mac
Network	No mandatory requirement for local editing; keep a network connection for online collaboration scenarios
Other	You need to open a Smart Spreadsheet (`.sst`) file; this entry is not available in a standard `.xlsx` workbook

Download & Installation

Before using WPS New on macOS, install WPS Office on your Mac and open a Smart Spreadsheet file.

Item	Details
Official download	WPS Office Free Download
Check after installation	Open WPS Office → create or open a Smart Spreadsheet file → confirm that the bottom tab bar shows + → Apps → Smart Document

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Create a smart document inside a Smart Spreadsheet file, with rich-text editing, `/` insertion, an outline panel, and bottom-tab navigation.	Word supports document collaboration and real-time co-authoring, but documents and spreadsheets are usually managed as separate files or components.	Google Docs supports collaborative documents, comments, version history, and `@`-based content insertion, but documents and spreadsheets are usually separate.	Notion pages support `/` commands to insert and modify content blocks quickly, which works well for modular document building.	Acrobat focuses on PDF review, comments, and annotations, with collaboration centered on PDF workflows rather than rich-text document authoring.
WPS Advantages	Advantage: data sheets and smart documents can stay in the same `.sst` file. Distinct: the creation entry is built into the bottom tab bar of Smart Spreadsheet, which is convenient when you need to review data and write notes in one place.	Compared with WPS: Word has mature co-authoring, but document and spreadsheet linkage usually depends on separate files or cloud-sharing workflows.	Compared with WPS: Docs offers strong online collaboration and version history, but its native workflow still centers on standalone documents.	Compared with WPS: block editing is flexible for knowledge organization, but it does not follow the same in-spreadsheet document workflow.	Compared with WPS: Acrobat is more suitable for PDF review workflows and is not a direct rich-text document editor in this scenario.
Official Source	—	Collaborate on Word documents	Google Docs product page	Using slash commands	Share PDF files for review

Overall Conclusion
If you want to organize data and write explanations in the same Smart Spreadsheet file, WPS provides a more centralized workflow. Other products offer their own strengths in online collaboration or block-based editing, but they do not follow the same embedded smart-document path.

Use Cases

No.	Scenario	Suitable For	Main Need	How New Helps
1	Data explanation notes	Analysts, operations teams	Write explanations while reviewing data	Create a smart document in the same Smart Spreadsheet file
2	Project collaboration records	Project members	Keep meeting notes and data together	Store data sheets and notes in one `.sst` file
3	Draft planning	Planning and product teams	Switch frequently between formatting and data references	Use the toolbar for formatting and `/` for rich content insertion
4	Long document navigation	Users editing structured content	Find sections quickly in longer content	Use heading styles to generate the outline panel
5	Multi-component switching	Smart Spreadsheet users	Move between sheets, data tables, and documents efficiently	Switch components from the bottom tab bar

Membership & Benefits

Free vs WPS Premium

Capability	Free	WPS Premium
Create and edit smart documents	✅ Available	✅ Available
Rich-text toolbar editing	✅ Available	✅ Available
General advanced WPS benefits	Available within the free plan scope	Access to advanced features and higher quotas listed on the pricing page
Cloud storage	1 GB cloud storage	20 GB cloud storage in some plans

Source: WPS Office pricing page

Recommendations

Scenario	Recommended Plan	Why
Daily smart document creation and editing	Free	This feature description does not show a membership requirement for the core workflow
Need more cloud storage or broader advanced suite benefits	WPS Premium	Suitable if you also need more advanced tools, more storage, or shared plan options

WPS membership center: Subscribe now