WPS Email on macOS: Introduction

WPS Email is the email settings feature in Smart Forms file collection on Mac; it includes 4 core tasks, with 4 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	4	Matches the number of rows in the How-to Index
Available without membership	4	Matches the number of Free rows in the index
Membership-related items	0	The current tasks can be used directly

About This Feature

Overview

Email is the mailbox configuration feature inside the File Collection module of Smart Forms in WPS Office for Mac. It is used when you create or edit a file collection form and need to adjust email-related settings before saving the form.

Core tasks include:

Open the Email entry: go to the File Collection module in the form editor and find the Email option.
Adjust email settings: update the available email-related options in the settings panel.
Preview the current result: review the current setup before saving.
Save the configuration: confirm the changes so the updated setup applies to the file collection flow.

This feature is useful when creating a file collection form, updating notification-related settings, or checking the setup before publishing.

System Requirements

Item	Requirement
Operating system	A Mac device that can run WPS Office normally
App version	It is recommended to use the latest version of WPS Office
Network	Keep an internet connection available when opening Smart Forms or syncing online settings
Other	Sign in to an available account and make sure you can access the Smart Forms editor

Download & Installation

Item	Details
Official download	WPS Office Free Download
Check after installation	Open WPS Office, enter the Smart Forms editor, and confirm that the File Collection and Email entries are available

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Provides an Email entry inside the Smart Forms file collection flow, where you can open the settings panel, adjust options, preview the result, and save changes.	Outlook provides mail settings and layout controls in its mail experience, including settings that affect how mail looks and behaves.	Gmail provides a settings page where users can open General, Labels, Inbox, and other tabs, make changes, and save them.	Notion Mail provides settings for Inbox, Notifications, Signature, Gmail filters, and related mail preferences.	Acrobat mainly supports sending or sharing PDFs through email, which is closer to document delivery than mailbox configuration.
WPS Advantages	Advantage: the Email entry is placed directly inside the Smart Forms file collection workflow, so setup, review, and saving can be completed in one editing flow.	Compared with WPS: Outlook focuses on standalone email client settings rather than embedded settings inside a file collection form workflow.	Compared with WPS: Gmail is designed for general mailbox settings, not for form-based file collection configuration.	Compared with WPS: Notion Mail offers broader standalone mail settings, while WPS keeps the setup closer to the form creation workflow.	Compared with WPS: Acrobat focuses on emailing PDF files, so its use case is different from configuring email settings for file collection.
Official Source	—	Get help with Outlook.com	Change your Gmail settings	Notion Mail settings	Share PDFs via email in Acrobat on desktop

Overall Conclusion: If your main task is configuring email settings while building a Smart Forms file collection workflow, WPS keeps the entry point and editing path more focused. The other products are better aligned with standalone mailbox management or document sharing scenarios.

Use Cases

No.	Scenario	Suitable for	Main issue	Solution
1	Create a file collection form	Form creators	Email settings need to be completed during form setup	Open Email in File Collection and finish the setup
2	Update an existing email setup	Form maintainers	An existing form needs email-related changes	Reopen the Email panel, edit the settings, and save
3	Check the result before publishing	Team members or operators	The current setup needs confirmation before release	Preview the current configuration before saving
4	Fix changes that did not apply	Daily users	The result does not look updated after editing	Recheck the settings and save or publish again
5	Maintain the file collection workflow over time	Team collaborators	Email settings need later updates	Re-enter Email in the editor and adjust the setup again

Membership & Benefits

Free vs WPS Premium

Capability	Free	WPS Premium
Access the Email entry	✅ Available	✅ Available
Configure email settings in File Collection	✅ Available	✅ Available
Basic WPS Office features	✅ Available	✅ Available
Additional PDF, template, and cloud benefits	Available within the free plan scope	More extended benefits are available

Source: WPS Office pricing page

Recommendations

Scenario	Recommended plan	Why
You only need to configure email settings in Smart Forms	Free	The current feature flow does not show a membership requirement
You also need more PDF, template, or cloud benefits	WPS Premium	Better suited to broader office and extension needs

WPS membership center: Subscribe now