WPS Speaker on Windows: Introduction

WPS Speaker is the speaker control feature in WPS Meetings; this guide covers 1 core task, with 1 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	1	Matches the number of rows in the How-to Index
Available without membership	1	Matches the number of Free rows in the How-to Index
Membership-related items	0	Matches the number of membership-related rows in the How-to Index

About This Feature

Overview

Speaker is the audio output control entry in WPS Meetings. It lets you turn the speaker on or off during a meeting so you can quickly manage playback and adjust how you listen.

Core capabilities include:

Turn the speaker on or off directly in the meeting window.
Open audio control from the speaker icon on the bottom toolbar.
Adjust listening behavior for open-speaker playback, temporary silence, or quieter meeting environments.

Common use cases include daily online meetings, temporary mute handling, and shared-device participation. It helps solve fast audio playback control and reduces unnecessary sound interruptions. A distinct benefit is the short in-meeting path for speaker switching.

System Requirements

Item	Requirement
Operating system	A Windows device that can run WPS Office and supports system audio output
App version	It is recommended to use the latest version of WPS Office
Network	A stable network connection is needed when joining online meetings and receiving meeting audio
Other	Your device should have an available speaker, headset, or other audio output device, and system sound should not be muted

Source: System requirements for WPS Office

Download & Installation

Item	Details
Official download	WPS Office Free Download
Check after installation	Open WPS Office and enter a meeting window to confirm that the Speaker icon is visible on the bottom toolbar

Source: WPS download center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	In WPS Meetings, you can turn the speaker on or off directly from the Speaker icon in the meeting interface for quick audio output control.	Microsoft Teams lets users choose a speaker before joining or during a meeting and switch output devices from audio settings.	Google Meet lets users choose a speaker before or during a meeting and includes a speaker test flow.	Notion AI Meeting Notes focuses on transcription and meeting capture; the desktop app can capture system audio and mic input, but it is not an in-meeting speaker toggle.	Adobe Connect supports computer audio and participant audio management, with more emphasis on host-side meeting audio control.
WPS Advantages	Advantage: WPS provides a direct in-meeting speaker toggle through one visible icon, which is useful for quickly muting or restoring speaker playback.	Compared with WPS: Teams focuses more on device selection and audio settings panels, so the path can involve more settings steps.	Compared with WPS: Meet includes device switching and speaker testing, but it mainly relies on settings panels or dropdown controls.	Compared with WPS: Notion is oriented to meeting capture and transcription rather than a comparable in-meeting speaker on/off control.	Compared with WPS: Adobe Connect is better aligned with host moderation and participant audio control than with a lightweight personal speaker toggle.
Official Source	—	Manage audio settings in Microsoft Teams meetings	Connect your video & audio	AI Meeting Notes	Setup and manage audio in Adobe Connect meetings

Overall Conclusion
WPS Speaker fits users who want a short path to control meeting playback during a meeting. Compared with products that focus more on device settings, transcription, or host moderation, WPS keeps the speaker switch closer to the main meeting controls.

Use Cases

No.	Scenario	Suitable users	Main issue	How Speaker helps
1	Daily meeting playback control	Regular meeting participants	They need to turn speaker playback on or off right after joining	Use the Speaker icon in the meeting window to switch playback quickly
2	Temporary silence in open work areas	Users joining meetings in shared spaces	They need to stop speaker playback quickly when the environment changes	Click the Speaker icon to turn the speaker off
3	Preparing to change listening devices	Users switching between headset and speaker playback	They want to stop current playback before changing the system output device	Turn the speaker off first, then adjust the system audio device
4	Shared-device meetings	Users in meeting rooms or on public computers	They want to avoid unexpected speaker playback around others	Check and adjust the speaker state after entering the meeting
5	Quick pre-check after joining	First-time or occasional users	They are not sure whether playback is currently on	Use the Speaker icon to confirm and adjust the current state

Membership & Benefits

Free vs WPS Premium

Capability	Free	WPS Premium
Core Writer, Spreadsheet, and Presentation apps	✅ Available	✅ Available
Basic Speaker control in meetings	✅ Available	✅ Available
Some advanced PDF and extended tools	Partially limited	✅ More advanced tools available
Cloud storage	1 GB	20 GB or more depending on the plan page

Source: WPS Office pricing page; Why do I need to pay for WPS Office?

Recommendations

Scenario	Recommended plan	Why
You mainly join meetings and need basic speaker control	Free	The Speaker toggle itself is available directly and fits light meeting needs
You also need more PDF tools, cloud storage, or broader office features	WPS Premium	It is a better fit when your work goes beyond meeting audio control

Membership page: Subscribe to WPS Premium

Source: WPS Office pricing page