WPS Share on Windows: Introduction

WPS Share is the meeting sharing feature on Windows; it includes 2 core tasks, with 2 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	2	Matches the number of rows in the How-to Index
Available without membership	2	Matches the number of Free rows in the index
Membership-related items	0	All listed tasks are available directly

About This Feature

Overview

WPS Share lets you present your desktop or an application window in a WPS meeting, include computer audio, and add annotations while sharing. From the sharing panel, you can choose the content type, decide whether to share computer audio, enable a higher sharing frame rate, and then use the floating toolbar to stop sharing or open annotation tools.

System Requirements

Item	Requirement
Operating system	A Windows desktop environment that can run WPS Office normally
App version	The latest version of WPS Office is recommended for full meeting and sharing access
Network	A stable internet connection is required for online meetings and live screen sharing
Other	Open the content you want to present in advance and make sure your audio output device is working properly

Download & Installation

Item	Details
Official download	WPS Office Free Download
Check after installation	Open WPS Office, enter the meeting interface, and confirm that the Share button appears on the bottom toolbar

Source: WPS download page

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Supports desktop or application window sharing, optional computer audio, higher sharing frame rate, and annotation or stop controls from a floating toolbar.	Teams supports presenting an entire screen or a window in meetings and provides a presenter toolbar for sharing controls.	Google Meet supports presenting a tab, a window, or the entire screen, can share system audio in supported cases, and offers annotation tools.	Notion AI Meeting Notes focuses on meeting transcription and summaries, with system audio and screen recording permissions for capture, but not native live screen presentation.	Adobe Connect supports sharing the full screen, applications, or windows, can include system audio, and provides a mini control panel with pause and annotate options.
WPS Advantages	Advantage: WPS keeps desktop/window selection, computer audio, frame rate options, stop sharing, and annotation entry points in one sharing flow for direct meeting presentations.	Compared with WPS: sharing and presenter controls are available, but annotation is handled through different collaboration paths or related content tools.	Compared with WPS: presentation and annotation are available, but some capabilities depend on browser support or Workspace edition.	Compared with WPS: it is oriented more toward meeting capture and summaries than native live screen sharing.	Compared with WPS: sharing and annotation are comprehensive, but the product is positioned more for dedicated virtual training and room-based sessions.
Official Source	—	Present content in Microsoft Teams meetings	Present during a video meeting; Use annotations in Google Meet	AI Meeting Notes	Share your screen in Adobe Connect meetings

Overall Conclusion: WPS Share works well for Windows meeting presentations that need quick desktop or window sharing with audio and on-screen annotation. If your team needs a dedicated training room workflow or stronger post-meeting transcription, the alternatives emphasize different strengths.

Use Cases

No.	Scenario	Suitable users	Main need	How Share helps
1	Presenting the full desktop	Presenters, project members	Show multiple on-screen actions in one session	Use Desktop sharing to show the whole screen
2	Showing only one app	Trainers, speakers	Avoid exposing unrelated desktop content	Use Application Window sharing
3	Playing content with sound	Trainers, demo presenters	Participants need to hear local audio	Turn on computer audio before sharing
4	Showing dynamic content	Product demo presenters	Motion content needs smoother playback	Turn on the higher sharing frame rate option
5	Marking key points live	Hosts, instructors	Spoken explanation alone is not enough	Open annotation tools from the floating toolbar

Membership & Benefits

Free vs WPS Premium

Capability	Free	WPS Premium
Meeting sharing entry	Available	Available
Basic office and basic PDF features	Available with basic access	More advanced tools available
Cloud storage	1 GB	20 GB, and some plans provide 20 GB per user
Shared subscription for multiple users	Not included	Sharing Plan supports multiple users
AI and some advanced tools	Limited access	Broader access to AI and advanced tools

Source: WPS Office pricing page

Recommendations

Scenario	Recommended plan	Why
Occasional meetings and basic sharing	Free	It covers meeting entry, desktop or window sharing, computer audio, and annotation for routine use
More storage or multi-user subscription needs	WPS Premium	Better suited to teams that need expanded storage, shared plan options, or more advanced tools

Review available plans and subscribe here: Get WPS Premium