How to Schedule Meetings in WPS on Windows

Use Schedule Meeting in WPS on Windows with 4 how-to topics, covering scheduling, editing, sharing, and deleting a meeting; choose a topic from the index and follow the steps.

How-to Index

How-to Guide

1. Schedule a Meeting

Entry: Left sidebar > Meeting > Schedule Meeting

1. Open the collaboration client and click Meeting in the left sidebar.
2. In the WPS Meeting page, click Schedule Meeting on the left.
3. Enter the meeting title and set the start and end time.
4. If the meeting needs to repeat, turn on Recurring Meeting and set the recurrence rule by day, week, or month.
5. Click Save.
6. After saving, the system generates an invitation link and creates the related calendar event.

Success Criteria

• Interface result: You can see the newly created scheduled meeting.
• What you can do next: You can share, edit, or delete the meeting.
• No unwanted effect: The meeting also appears as a related calendar schedule.

Tips While Using

• Common mistake: If the time information is incomplete, the meeting may not be saved as expected.
• Environment note: An internet connection is recommended so the invitation link and calendar sync can complete normally.

2. Edit a Scheduled Meeting

Entry: Meeting list

1. In the meeting list, click an existing scheduled meeting to open the meeting details panel on the right.
2. In the meeting details panel, click ... in the upper-right corner.
3. Select Edit to open the meeting editing page.
4. Update the meeting title, start and end time, recurring meeting rule, participants, meeting settings, meeting room, location, meeting documents, notes, visibility scope, or reminder time as needed.
5. You can also switch dates in calendar view or drag the edge of the meeting block to adjust its duration.
6. Click Save to apply the changes.

Success Criteria

• Interface result: The updated meeting details appear in the details panel or calendar.
• What you can do next: You can continue sharing the updated meeting information.
• No unwanted effect: The original meeting remains in place while its details are updated.

Tips While Using

• Common mistake: If you leave the page without clicking Save, the changes do not take effect.
• Environment note: An internet connection is recommended when syncing participants, reminders, and calendar updates.

3. Share a Scheduled Meeting

Entry: Meeting list

1. Find the scheduled meeting in the meeting list.
2. Click the Share button in the upper-right area of that meeting.
3. Review the meeting title, meeting time, join code, and join link.
4. Click Copy Meeting Info to copy the meeting details to the clipboard.
5. Send the copied content to the participants.

Success Criteria

• Interface result: You can see the full meeting details and the sharing entry.
• What you can do next: After copying, you can paste the content into chat, email, or another notification channel.
• No unwanted effect: Sharing does not change the original meeting settings.

Tips While Using

• Common mistake: Copying the invitation before confirming that the meeting time and link are the latest version.
• Environment note: Staying online is recommended when copying and sending meeting details.

4. Delete a Scheduled Meeting

Entry: Meeting list

1. In the meeting list, click the scheduled meeting to open the meeting details panel on the right.
2. Click ... in the upper-right corner.
3. Select Delete.
4. In the confirmation prompt, click OK.
5. After deletion, the scheduled meeting and its related calendar event are removed together.

Success Criteria

• Interface result: The meeting no longer appears in the meeting list.
• What you can do next: The related calendar event also disappears.
• No unwanted effect: Other meetings remain unchanged.

Tips While Using

• Common mistake: Deleting the meeting before confirming whether the record still needs to be kept.
• Environment note: An internet connection is recommended when the deletion also syncs to the calendar.