How to Use WPS AI Summary on macOS

Use AI Summary with 3 how-to topics, including starting real-time notes, exporting meeting notes, and importing an existing meeting record for transcription; 3 are available without membership and 0 are membership-related.

How-to Index

How-to Guide

1. Start real-time notes during a meeting

Entry point: Meeting interface → AI Summary

1. Join or create a meeting.
2. Click the AI Summary icon on the bottom toolbar.
3. Wait for the system to start extracting the meeting topic, key conclusions, and speaker distinction in real time.
4. When you want to stop recording, click AI Summary again.
5. After the meeting ends, click Meeting Records to view the AI-generated notes and continue editing or exporting them.

Success Criteria

• Interface result: You can see that AI Summary is turned on during the meeting.
• Next action available: After the meeting ends, you can open the related notes in Meeting Records.

Tips While Using

• Meeting notes are generated only after AI Summary is turned on during the meeting.
• It is recommended to turn it on as early as possible so more of the meeting can be captured.

2. Export meeting notes

Entry point: Left sidebar Meeting → Meeting Records

1. Open the collaboration client.
2. Click Meeting in the left sidebar.
3. On the WPS Meetings page, click Meeting Records on the left.
4. Find and open the meeting record you want to export.
5. Choose Edit, Copy, or Export in the upper-right corner.
6. The exported notes are generated as a new smart document for continued sharing and use.

Success Criteria

• Interface result: You can open the target meeting record and see the AI-generated notes.
• Next action available: Edit, Copy, or Export is available in the upper-right corner.

Tips While Using

• Before exporting, review the notes to make sure the content is complete.
• The exported document can be used for further organization and sharing with people who did not attend.

3. Import an existing meeting record for transcription

Entry point: Left sidebar Meeting → Meeting Records → Import

1. Open the collaboration client and go to Meeting in the left sidebar.
2. On the WPS Meetings page, click Meeting Records on the left.
3. Click Import in the upper-right corner.
4. Select an existing meeting file from Cloud Docs or Local Docs.
5. Wait for the system to finish transcription.
6. Open the related item in Meeting Records to view the generated notes.

Success Criteria

• Interface result: After the import is complete, a new transcription result appears in Meeting Records.
• Next action available: You can continue viewing, editing, or exporting the notes afterward.

Tips While Using

• Transcription time depends on meeting length and the amount of useful spoken content.
• Before importing, make sure the file content is clear so the transcription can be processed more smoothly.