How to Use WPS Speaker Notes on Windows

This how-to guide includes 5 operation topics for adding notes, editing them in different views, and checking them during a slideshow; 5 items are free and 0 are membership-related.

How-to Index

How-to Guide

1. Add Speaker Notes from the Bottom Status Bar

Entry: Bottom status bar → Notes

1. Open the presentation that you want to edit.
2. Click the Notes button on the bottom status bar.
3. In the notes area below the slide, click Click here to add notes.
4. Enter the speaker notes for the current slide.

Success Criteria

• Interface result: An editable notes area appears below the current slide.
• Next action available: You can continue typing, revising, or switching to other slides to add more notes.

Tips While Using

• Common mistake: If the notes area does not appear, first confirm that you clicked the Notes button on the bottom bar.

2. Enter Notes in the Normal View Notes Area

Entry: Notes area below the slide in Normal view

1. In Normal view, select the slide that needs notes.
2. Locate the notes area below the slide.
3. Click Click here to add notes.
4. Type your speaking prompts, talking points, or supporting details.

Success Criteria

• Interface result: The note text appears in the notes area for the current slide.
• Next action available: After switching slides, you can maintain notes separately for each slide.

Tips While Using

• Common mistake: Make sure you are in Normal view, or the notes area may not be obvious.

3. Edit Notes in Notes Page View

Entry: View → Notes Page

1. Open the presentation and click the View tab.
2. Click Notes Page.
3. After entering Notes Page view, locate the notes content area.
4. Edit the notes for the current slide.

Success Criteria

• Interface result: The page switches to Notes Page view and shows the slide with its note layout.
• Next action available: You can continue adjusting note content for review or printing.

Tips While Using

• Common mistake: Notes Page is more suitable for checking layout and preparing printed notes. After editing, you can switch back to Normal view to continue slide work.

4. Open Speaker Notes from the Slide Show Tab

Entry: Slide Show → Speaker Notes

1. Click the Slide Show tab.
2. Find and click Speaker Notes.
3. In the related panel or dialog that opens, view or edit the note content.

Success Criteria

• Interface result: A note-related viewing or editing interface opens successfully.
• Next action available: You can add notes for the current slide or review them before presenting.

Tips While Using

• Common mistake: If the presentation does not contain notes yet, you may need to enter content first and then save your changes.

5. View Speaker Notes During a Slideshow

Entry: Notes area in presenter view during Slide Show mode

1. Start the slideshow.
2. Switch to presenter view.
3. Check the notes area on the right side for the current slide.
4. Move through the slideshow and review the matching notes for each slide.

Success Criteria

• Interface result: Presenter view shows the current slide together with its notes area.
• Next action available: You can continue presenting while referring to your notes.

Tips While Using

• Common mistake: Before a live presentation, test the display setup to confirm that only the presenter can see the notes.