WPS Print on Windows: Introduction

WPS Print is the printing feature for spreadsheet documents on Windows; it includes 3 core tasks, with 3 available without membership and 0 membership-related items.

At a Glance

Metric	Value	Notes
Core tasks	3	Matches the number of rows in the How-to Index
Available without membership	3	Matches the number of Free rows in the index
Membership-related items	0	Matches the number of membership-related rows in the index

About This Feature

Overview

Print is a document output feature in WPS Office for Windows spreadsheets. It is used to send worksheet content to a printer or review the print result before output.

Core capabilities include:

Print documents: Open the print panel from the File menu, then set the printer, copies, and range before printing.
Print preview: Check page layout, margins, page breaks, and zoom before printing.
Batch print: Add multiple files in one window and apply print settings together.

This feature fits daily report output, paper archiving, and multi-file processing. It helps reduce layout issues before printing and improves efficiency when handling multiple files in sequence. A distinct benefit is that printing, preview, and batch processing are grouped under a related workflow on Windows.

System Requirements

Item	Requirement
Operating system	A Windows device that can connect to a local or network printer
App version	It is recommended to use the latest version of WPS Office
Network	No mandatory internet connection for local printing; keep the network available when using a network printer
Other	An available printer driver is required; before batch printing, make sure the files can be opened normally

Download & Installation

Install WPS Office for Windows before using Print.

Item	Details
Official download	WPS Office Free Download
Check after installation	Open WPS Spreadsheet, open any workbook, and confirm that print-related entries are available in the File menu

Source: WPS Download Center

Compare with Alternatives

Dimension	WPS	Microsoft	Google	Notion	Adobe
Capability Summary	Supports document printing, print preview, and batch printing, with settings for printer, copies, and print range before output.	Word supports File > Print, page preview, copy selection, specific page printing, and color options when supported by the printer.	Google Docs, Sheets, and Slides support File > Print in the browser, and files can also be printed as PDF downloads.	Notion supports printing from the browser through File > Print, or exporting a page as PDF first; the desktop app does not print directly.	Acrobat supports PDF printing, duplex printing, grayscale printing, and page scaling options.
WPS Advantages	Advantage: In spreadsheet workflows, WPS keeps print, preview, and batch print in a closely related path, which is practical for handling multiple files in sequence.	Compared with WPS: The official page focuses on single-document print and preview steps, and does not describe a batch print entry in the same workflow.	Compared with WPS: Printing depends on browser-based steps, and spreadsheet printing continues through a web print flow or PDF download flow.	Compared with WPS: Desktop users need to export to PDF first for direct app-based output, so the print path is less direct.	Compared with WPS: Acrobat is centered on PDF output settings rather than native spreadsheet editing followed by batch printing in the same office workflow.
Official Source	—	Print a document in Word	Print a file	Export your content	Basic PDF printing tasks

Overall Conclusion
WPS Print is well suited to Windows spreadsheet work that needs preview, single-file output, and multi-file output in one related workflow. If your work is centered on browser collaboration, page export, or PDF-focused printing, the other products provide their own official paths.

Use Cases

No.	Scenario	Suitable for	Main need	How it helps
1	Daily report printing	Administrative, finance, and operations staff	Need to print spreadsheet reports quickly	Use Print Document to set the printer, copies, and range, then print directly
2	Layout check before printing	Users who need page control	Need to review margins, page breaks, or scaling first	Use Print Preview before sending the file to the printer
3	Multi-file output	Users handling several files together	Opening and printing files one by one takes time	Use Batch Print to add files and print them together
4	Paper handouts from spreadsheets	Teachers and project members	Need printed materials for meetings or classes	Print spreadsheet content as paper handouts
5	Printer compatibility check	Teams using different printers	Printer settings may vary by device	Select the target printer in the print panel and review settings before output

Membership & Benefits

Free vs WPS Premium

The feature content for Print, Print Preview, and Batch Print does not show a membership restriction. The WPS pricing page also shows a free plan and paid plans, with paid plans covering more PDF, template, cloud, and AI-related benefits.

Feature item	Free users	WPS Premium
Spreadsheet printing	Available	Available
Print preview	Available	Available
Batch print	Available	Available
Additional PDF and extended benefits	Some advanced items are limited	Broader access to additional features

Source: WPS Office pricing page

Recommendations

Usage scenario	Recommended plan	Why
You only need printing, preview, and basic output	Free	The print-related topics in this guide are available without an added subscription
You also need more PDF, template, cloud, or AI-related features	WPS Premium	Suitable when printing is part of a broader document workflow

WPS membership center: Subscribe now